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Executive Assistant to Head of Department

2 months ago

Stockport, Stockport, United Kingdom The Talent Crowd Full time

Job Summary:

The Talent Crowd is seeking an experienced and highly organized Executive Assistant to support the Head of Department in our Manchester office. As a key member of our team, you will provide administrative support to the Partner within the OL/PL department, ensuring the smooth operation of the team.

Key Responsibilities:

  • Prepare and edit documents, correspondence, and presentations using audio-typing and word processing software.
  • Manage and maintain accurate and up-to-date filing systems, adhering to company guidelines.
  • Coordinate the preparation and dispatch of mail and packages.
  • Arrange appointments and schedule meetings for the fee earner, ensuring seamless communication.
  • Provide administrative support to the secretaries and admin team as required, promoting a collaborative work environment.
  • Attend client meetings, both in-person and over the phone, and ensure exceptional customer service is provided at all times.
  • Maintain confidentiality of the firm's and client documentation at all times.

Requirements:

To be successful in this role, you will have a high degree of self-management and the ability to work independently. A background in the legal sector, particularly in the Personal Injury sector, is essential. Experience with the Proclaim case management system and proficiency in audio typing are highly desirable.