Human Resources Administrator
4 days ago
Ards and North Down Borough Council is seeking a highly skilled and experienced Nightshifts Quality Advisor to join our team.
About the RoleThe successful candidate will work as part of a team supporting the Office Manager to provide a comprehensive and confidential administrative service across the range of functions within the HR & OD Department.
Key Responsibilities- Ensure that all administrative and clerical duties within the HR & OD Section are efficiently and effectively carried out.
- Collaborate with colleagues to ensure that constantly changing tight deadlines and conflicting priorities are met.
- Maintain and update personnel files and assist the Office Manager with the development and maintenance of the computerised HR system.
- Responsible for the maintenance and creation of work patterns and shift rotas on computerised HR&OD information system and calculation of employees annual leave and public holiday entitlements.
- Prepare and supply Induction and Probation documentation and ensure that reports are received and processed on a timely basis.
- Design, prepare and maintain reports and statistical returns, linked to the computerised system, to provide analysis of Human Resources & Organisational Development related matters for the attention and action of Senior Management.
- Coordinate the administration of recruitment and selection activities including updating the intranet, HR recruitment system and Job Centre website.
- Participate on shortlisting and selection panels on occasion and ensure that all recruitment and selection documentation is produced and issued appropriately, in a timely manner and that all files are complete.
- Coordinate, administer, and facilitate tests/assessments to include making reasonable adjustments to enable disabled people to attend for assessment.
- Prepare and verify all necessary appointment documentation, including references, qualifications, undertaking Access NI checks including the collecting and destroying of data and ensuring compliance with Access NI Code of Practice.
- Draft and issue Terms and Conditions of Employment to new employees in accordance with statutory requirements and assist in advising individual employees in relation to their terms and conditions of employment.
- Facilitation of the HR System service desk calls which includes 1st line incident and service request management, troubleshooting end user system, and software issues ensuring they are appropriately prioritised and resolved within the agreed timescales.
- Attend meetings to minute proceedings, ensuring that confidentiality is maintained.
- Process fit notes, sick lines and other absence documentation and ensure that it is accurately recorded on the HR system and to chase up any outstanding documents.
- Collaboration with finance section on salary changes including fixed term contracts, job evaluations and temporary contracts.
- Assist the office manager with on the job training of temporary employees and work placement students ensuring that they are acquainted with the HR Adviser duties and computerised systems.
- Update and maintain computer files and the computerised HR&OD information system to record qualifications and training records of employees and diarise to ensure receipt of training certificates that appointees have committed to obtaining at time of appointment.
- Contribute to the development, implementation, and review of initiatives within the HR & OD section.
- Deputise for the Office Manager in his/her absence.
- Essential: 5 GCSEs (Grades A-C) or equivalent.
- Desirable: CIPD Qualification (Level 3).
- At least 1 year's general administrative experience working in a Human Resources environment to include: providing HR administrative support, including recruitment, experience of providing generalist HR advice and signposting, managing difficult situations in a professional manner, using HR Computer Software systems, experience of minute taking in formal meetings, experience in the use of Microsoft Office and related packages, particularly word and excel.
- Desirable: Experience in Core HR system.
Ards and North Down Borough Council offers a competitive salary, 35 days of annual leave (including bank/public holidays), rising to 38 days after five years of service, and 41 days after 10 years of service, Northern Ireland Local Government Pension Scheme (Council contributes 19% of salary), Westfield Healthcare Scheme; Cycle to Work Scheme.
We are an equal opportunities employer and welcome applications from all suitably qualified candidates.
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