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Executive Assistant

2 months ago

Clerkenwell, United Kingdom Office Angels Full time
Job Title: Executive Assistant

Company: Office Angels

Contract: Permanent

Location: Mayfair

Salary: up to £45,000

Culture: Passionate, professional, and friendly team with a fun and fast-paced approach to work

Key Responsibilities:
  • Collaborate with the PA to ensure smooth day-to-day operations, including financial administration (purchase orders, invoice approvals) and budget management.
  • Oversee office administration to ensure efficiency and streamline processes.
  • Manage car park usage data, income reconciliation, and permit allocations.
  • Support sustainability initiatives, customer service standards, marketing, and commercialisation projects.
  • Liaise regularly with tenants to provide guidance on the centre's day-to-day operations.
  • Implement minor works and manage routine expenditure under the supervision of the Operations Manager.
  • Assist with setting and controlling service charge budgets, quarterly variance reporting, and reconciliation.
  • Prepare site regulations and oversee contractor permits.
  • Maintain accurate records and tenant files in line with best practices.
  • Connect with local organisations to promote the Centre through networking and events.
  • Help in the preparation of the monthly management report.
Health & Safety:
  • Ensure compliance with company Health & Safety policies.
  • Report any accidents, injuries, or health and safety concerns immediately.
  • Work in collaboration with the Centre Manager to ensure a safe environment for all.
Skills & Qualifications:
  • Strong administrative and organisational skills.
  • Ability to manage multiple projects and work to deadlines.
  • Excellent communication and relationship-building skills.
  • Experience in budget management and financial administration.
  • Proactive, with an eye for detail and a passion for delivering high-quality service.
What We Offer:
  • A varied and dynamic role within a supportive team environment.
  • Opportunities to engage in diverse projects and contribute to the enhancement of the Shopping Centre.
  • Competitive salary and benefits.