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Principal's Personal Assistant

2 months ago

London, Greater London, United Kingdom Reed Full time

Position Overview:

We are seeking a skilled Executive Assistant with a background in the Education sector to provide comprehensive support to the Principal of a Co-educational secondary school.

Role Purpose: The primary objective of this position is to deliver high-level administrative assistance to the Principal, manage the Admissions process, and ensure smooth office operations.

Key Responsibilities:

  1. Diary Coordination: Efficiently manage the Principal's schedule and handle sensitive information with discretion.
  2. Personnel Management: Establish and maintain personnel files, including those for recruitment, and provide necessary data for senior leadership.
  3. Induction Assistance: Prepare new staff induction materials and support orientation programs.
  4. Team Leadership: Supervise the administrative team, including conducting appraisals and overseeing performance evaluations.
  5. Documentation and Reporting: Organize correspondence, reports, and other documentation as requested by the Principal and senior leadership.
  6. Mail Management: Oversee the handling of mail and prioritize correspondence for the Principal.
  7. Decision-Making: Take initiative in resolving tasks and making decisions on behalf of the Principal.
  8. Public Relations: Act as a representative of the Academy both internally and externally.
  9. Office Management: Develop and maintain effective office systems to enhance operational efficiency.
  10. Meeting Coordination: Attend meetings, record action points, and prepare minutes.
  11. Human Resources Duties: Manage payroll processes, liaise with HR, and produce necessary HR documentation.
  12. Compliance Oversight: Ensure adherence to safeguarding and health & safety policies.
  13. Additional Responsibilities: Perform other tasks as directed by the Principal.

Qualifications:

  • Experience with RomCom is highly desirable.
  • Proven track record in managing the Admissions process is highly desirable.

This position is entirely office-based and includes off-street parking.