Procurement Support Associate

2 months ago

Worcester, Worcestershire, United Kingdom Halfords Full time

Job Purpose

The purpose of this role is to assist the team in ensuring that suppliers are paid correctly, on time, in full, thereby maintaining a smooth supply chain and accurate financial records for Halfords Retail. This involves supporting the Team Leader in various responsibilities, as detailed below.

This role will be undertaken as part of a team of approximately 7 people across the Support Centres. The department is dynamic and ever-changing, and the purpose of the role may evolve over time to focus on greater reporting and analysis rather than document processing.

Key Responsibilities

  • Establish and maintain strong commercial relationships with the supplier base to prevent service disruptions.
  • Process purchase invoices accurately and efficiently.
  • Raise purchase orders and verify goods receipting of invoices requesting payment against correct purchase orders.
  • Resolve all queries arising from activity on the Accounts Payable ledger, involving research and liaison with suppliers and colleagues throughout the Retail business.
  • Perform monthly reconciliation of supplier statements and investigate any discrepancies.
  • Analyze vendor usage, including OTV and Procurement card transactions.
  • Process payments and allocations, including BACS and DD.
  • Resolve payment queries.
  • Prepare data for Balance Sheet reconciliations.
  • Coding and journal preparation for Procurement card transactions.
  • Investigate historic balances across the ledger.
  • Clear bank clearing accounts and process journals.
  • Review and approve expenses, conduct audits, and provide support.
  • Review and support Company card and Fuel card transactions.
  • Provide support for Property Costs as required.
  • Assist the assigned Team Leader with Continuous Improvement activities and other day-to-day tasks as required.

Key Skills

  • This role requires a high level of accuracy due to the nature of the work.
  • Team skills are essential, and the successful applicant must demonstrate a willingness to support other team members throughout Financial Shared Services.
  • A good knowledge of both Excel and Word is required, with experience of SAP and/or Accounts Payable being advantageous.
  • The ability to work to deadlines is essential.
  • Good organizational skills are necessary.
  • Strong communication skills, particularly with key stakeholders, are required.
  • The Financial Shared Services team has worked hard to achieve a strong reputation both inside and outside the organization. All team members are expected to participate in the drive for both process and service improvement.
  • Display behaviors in line with Halfords Values.

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