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Administrative Support Specialist

2 months ago

Glasgow, Glasgow City, United Kingdom University of Glasgow Full time
{"Job Title": "Administrative Support Specialist", "Job Summary": "We are seeking an experienced Administrative Support Specialist to join our team at the University of Glasgow. As a key member of our Teaching Office, you will provide comprehensive administrative support to our academic and administrative staff, as well as to our undergraduate and postgraduate Engineering students.

Responsibilities:

* Provide administrative support to student conduct cases, including logging of cases, liaison with the Senate office, and clerking of School conduct meetings.
* Provide administrative support to disciplines in the School of Engineering, including clerk to key discipline committees and production of accurate minutes.
* Administer examinations, including preparation of exam papers, moderation process, and publication of results.
* Maintain key systems within the School of Engineering Teaching Office related to teaching and quality assurance.
* Provide general office duties, including maintaining office equipment, responsibility for the upkeep of notices, and maintenance of stationery stores.
* Monitor and approve all local room bookings with the School of Engineering.

Requirements:

* A1 VQ 2/3, Standard Grades or equivalent including English or relevant work experience.
* Excellent knowledge of current IT packages, including Word, Excel, and e-mail.
* Proven excellent administrative skills, including ability to work under pressure, prioritize a busy workload, and maintain a high standard of customer service.
* Ability to work under minimal supervision, as well as working as part of an extended team.
* Deal with confidential and sensitive matters with tact and discretion.
* Excellent attention to detail, including accuracy and precision in data entry.

What We Offer:

* A competitive salary of £22,681 - £25,138 per annum pro rata.
* A part-time position of 17.5 hours per week.
* A flexible approach to working.
* A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University.

We are an equal opportunities employer and welcome applications from all qualified candidates.

Please note that this post is part-time and will cover maternity leave for up to 12 months or until the substantive postholder returns.

If you are a current employee of the University of Glasgow, please be advised that the University would consider an internal secondment opportunity for this post.

University of Glasgow applicants should seek clearance for release for internal secondment from their line manager before making a formal application.

We are committed to equality, diversity, and inclusion and welcome applications from all qualified candidates.

Please visit our website for more information on how we promote and embed all aspects of equality and diversity within our community.

We are investing in our organisation, and we will invest in you too.

Vacancy Ref: Close Date: 24-Sep