Administrative Coordinator

2 weeks ago


Horsham, West Sussex, United Kingdom Pineapple Careers Full time
{"title": "Administration Executive", "description": "Job Summary

We are seeking a highly organized and detail-oriented Administration Executive to join our team. As a key member of our administration team, you will be responsible for providing administrative support to our sales team and ensuring the smooth operation of our administrative processes.

Key Responsibilities
  • Raise invoices for all contracts on a daily, weekly, monthly, and quarterly basis.
  • Enter data for new sales orders into our system.
  • Raise credit notes and verifications as required.
  • Administer current service agreements, including price increases, anniversary dates, and database updates.
  • Liaise with the sales team on customer cancellation requests.
  • Update our systems with any machine relocations from customers or the logistics department.
  • Deal with stakeholders on queries resulting from sales orders.
  • Print and distribute invoices and credit notes.
  • Deal with customer queries and resolve any issues.
  • Complete the month-end process checklist.
Key Skills
  • Excellent problem-solving skills.
  • Ability to work as part of a team.
  • Strong time management and prioritization skills.
  • Accurate and detail-oriented.
  • Friendly and professional telephone manner.
  • Ability to prioritize your own workload.
  • Conscientious and numerate.
Personal Profile
  • Proactive approach to work.
  • Can-do attitude and ability to teach others.
  • Good data entry skills.
  • High prioritization and organizational skills.
  • Strong time management skills.
  • Excellent written and verbal communication skills.
  • Confident in all aspects of Microsoft Office.
  • Attention to detail and accuracy.
Salary and Benefits
  • Salary: £25,000 - £27,000.
  • Permanent position.
  • Pension contribution.
  • Monday to Friday, 09:00 to 17:30.
  • 23 days annual leave plus Bank Holidays.
  • Free parking.
  • Social events.
", "lang_code": "en-US"}

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