Executive Administrative Coordinator
3 weeks ago
EXECUTIVE ADMINISTRATIVE COORDINATOR TO DIRECTOR AND SENIOR LEADERSHIP TEAM
Full-time | Permanent
About The Content Emporium
The Content Emporium specializes in providing top-tier content marketing solutions, effectively bridging the gaps in skills and resources that larger brands may lack internally. Our dedicated team of 35 strategic and creative professionals delivers a comprehensive range of services, including strategy development, design, copywriting, social media content creation, photography, community management, motion graphics, and much more. We pride ourselves on our ability to integrate seamlessly with our clients' marketing teams, ensuring we add genuine value every day.
Why We Are Hiring
As we continue to expand our diverse client portfolio, which includes prominent names like Landsec and innovative smaller enterprises, we are seeking an Executive Administrative Coordinator to assist our Director and the newly formed Senior Leadership Team. This role is essential to manage the increasing administrative demands that accompany our growth.
Role Overview
We are looking for a detail-oriented, proactive Executive Administrative Coordinator to support our senior team and enhance the efficiency of our administrative operations. This position involves managing the Director's schedule and providing essential support to four additional senior leadership members. The ideal candidate will possess the foresight to anticipate needs and resolve issues proactively, thereby improving overall productivity. Strong organizational skills, effective communication, and adaptability to new systems are crucial for success in this role.
Key Responsibilities
- Administrative Support: Provide comprehensive assistance to the Director and Senior Leadership Team with daily administrative tasks.
- Document Management: Prepare and oversee documents, reports, and presentations as needed.
- Correspondence Handling: Manage communications, including drafting emails and letters on behalf of the Director.
Office Management:
- Ensure the office operates smoothly by overseeing supplies, equipment, and resources.
- Coordinate with suppliers and service providers to maintain office facilities.
- Organize the office environment through regular tasks, including greeting visitors and managing deliveries.
Leave Management:
- Track and manage staff leave requests, ensuring accurate records in our HR system.
- Assist in coordinating holiday cover to minimize disruptions.
HR and Finance Support:
- Aid in HR tasks such as onboarding new hires and maintaining personnel records.
- Support finance-related tasks, including processing invoices and expense reimbursements.
Diary and Email Management:
- Oversee the Director's calendar, scheduling meetings and travel arrangements.
- Organize incoming emails, highlighting important communications for prompt action.
- Prepare meeting agendas, take minutes, and follow up on action items.
Desired Qualifications
- Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
- Communication: Strong written and verbal communication skills with meticulous attention to detail.
- Proactive Mindset: A self-motivated individual who can anticipate needs and independently solve problems.
- Technical Proficiency: Familiarity with Microsoft Office Suite and Google Workspace, with a willingness to learn new software.
- Team Collaboration: Ability to work harmoniously with colleagues across all levels of the organization.
- Flexibility: Willingness to adapt to shifting priorities and manage a diverse workload.
Benefits
This is a full-time permanent position with a competitive salary. Employees enjoy generous paid holiday allowances and are automatically enrolled in our pension scheme.
Our Commitment
We are dedicated to fostering an inclusive and diverse workplace. All applicants will be evaluated based solely on their qualifications for the role, without regard to personal characteristics.
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