Executive Administrative Coordinator
3 weeks ago
EXECUTIVE ADMINISTRATIVE COORDINATOR TO DIRECTOR AND SENIOR LEADERSHIP TEAM
Location: Hybrid Role | Salary: £22,000 per annum | Employment Type: Full-Time | Permanent
This position entails a hybrid work model, requiring three days in the office and two days of remote work each week.
About The Content Emporium
At The Content Emporium, we provide top-tier content marketing solutions designed to bridge the gaps in skills and resources that large brands often face internally. Our team of 35 strategic and creative professionals delivers a comprehensive range of services, including strategic planning, design, copywriting, social media content creation, photography, community management, motion graphics, and much more. We pride ourselves on our ability to integrate seamlessly with our clients' marketing teams, ensuring we add genuine value every day.
Reason for Hiring
As we continue to expand our diverse client portfolio, which includes major brands and smaller enterprises, we are seeking a dedicated Executive Administrative Coordinator to assist our Director and the newly formed Senior Leadership Team. This role is essential to manage the increasing administrative demands as our company grows.
Key Responsibilities
We are looking for a highly organized and proactive Executive Administrative Coordinator to support our senior team and optimize our administrative processes. This role will involve managing the Director's schedule and providing support to additional senior leadership members. The ideal candidate will demonstrate the ability to anticipate needs and proactively address challenges to enhance overall business productivity and efficiency.
Core Duties Include:
- Administrative Support: Assist the Director and Senior Leadership Team with daily administrative functions.
- Document Management: Prepare and oversee documents, reports, and presentations as necessary.
- Correspondence Handling: Manage communication, including drafting emails and letters on behalf of the Director.
Office Management:
- Ensure the office operates smoothly by managing supplies and resources.
- Coordinate with suppliers and service providers to maintain office facilities.
- Oversee the organization of the office environment, including routine tasks.
- Welcome guests and manage deliveries.
- Handle incoming and outgoing mail and parcels.
Leave Management:
- Track and manage annual leave and sick-time requests for staff.
- Ensure accurate recording of leave balances in our HR system.
- Assist in coordinating holiday cover to minimize disruption.
Support in HR and Finance:
- Assist with HR tasks such as onboarding new hires and maintaining records.
- Provide support in finance-related tasks, including invoice processing.
- Facilitate company purchases using company resources.
Diary and Email Management:
- Manage the Director's calendar, scheduling meetings and travel arrangements.
- Organize and prioritize incoming emails for the Director.
- Prepare meeting agendas, take minutes, and follow up on action items.
Qualifications and Skills:
- Organizational Skills: Ability to multitask and prioritize effectively.
- Communication: Strong written and verbal communication skills.
- Proactive Attitude: Self-starter who can anticipate needs and solve problems independently.
- Tech-Savvy: Proficient in Microsoft Office Suite and adaptable to new software.
- Team Player: Collaborative approach with colleagues at all levels.
- Flexibility: Willingness to adapt to changing priorities.
- Experience: Previous administrative experience is advantageous but not mandatory.
Benefits:
This is a permanent full-time position with a competitive salary. Employees enjoy 25 days of paid holiday annually, in addition to bank holidays, and are enrolled in our pension scheme.
Our Commitment:
We are dedicated to fostering an inclusive and diverse workplace. All applicants will be evaluated based on their suitability for the role, without regard to personal characteristics.
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