Payroll Manager

4 days ago

London, Greater London, United Kingdom Khoury College Full time
About the Opportunity

This is a new role in an expanding Finance team supporting the Director of Finance to deliver high-quality, efficient, timely payroll every month. It is a particularly exciting opportunity to help deliver a migration from SAGE Payroll to Workday during 2024, and it will be pivotal in developing and delivering process and system improvements as the University continues to grow.

The ideal candidate will have a proven track record of process improvement and development, strong managerial skills, and an aptitude for working independently to tight deadlines.

Duties and Responsibilities

The Payroll Manager is accountable for the day-to-day running of payroll at the University. These include gross to net calculations for all staff on a monthly basis, compliance with all HMRC and pension requirements, as well as supporting the work required to deliver all necessary regulatory reporting to other external bodies where applicable.

Although the list is not exhaustive, the Payroll Manager will be expected to:

  • Process payroll transactions, including onboarding new staff, processing changes, and calculating salary sacrifice deductions.
  • Manage payroll operations, including processing timesheets, absences, and leaves, and responding to staff queries in a timely and appropriate manner.
  • Workday Payroll: Responsible for full knowledge of Workday Payroll functionality, related business process documentation impacting the Payroll function, as well as implementation of additional Workday payroll functionality.
  • Time Tracking: Responsible for timely and accurate reporting and audits for time sheets, ensuring weekly reconciliation and accurate processing of amended/retro time sheets.
Reporting & Compliance:
  • Provide the Director of Finance accurate and complete monthly net calculations for review and subsequent payment by Finance.
  • Monthly reporting of Full Payment submissions, Full payment adjustments, and any other Employee-related return to HMRC as relevant.
  • Monthly reporting of pension contributions to Scottish Widows.
  • Liaise with Finance team to produce timely information for accounting.
  • Support the Director of Finance with the regular review of any relevant policies and procedures as required.
Additional Duties:
  • Assist the Director of Finance in preparing reports for senior management, stakeholders, and board members.
  • Assist the Director of Finance during the migration from SAGE Payroll to Workday in conjunction with the implementation team.
  • Line management of Payroll Co-ordinator (full-time role).
  • To undertake such other duties commensurate with the nature of the post as may reasonably be required.
Person specification criteria:

To undertake this role, the following should apply – should you not have the experience below, please do highlight where transferrable skills would assist with you undertaking the role.

  • Strong payroll skills gained in a similar role (min 2 years).
  • Knowledge, Skills and Abilities: Good written communications and strong interpersonal skills to deal with individuals at various levels, and on potentially sensitive matters. Good working knowledge of SAGE Payroll and/or Workday Payroll desirable. Proficient with inbound and outbound interfaces, banking and accounting interfaces. Maintenance of accurate and detailed records. Excellent analytical and technical skills, including Advanced level with Microsoft Office Suite. Hands-on style with strong problem-solving skills and a keen attention to detail.
  • Education, Qualifications and Training: Membership of CIPP or working towards achieving it (support available).
  • Personal Attributes: Ability to work quickly, accurately, and to deadlines, using a logical and methodical approach. A team player, with the ability to work independently and take initiative. Ability to work under limited supervision, effectively prioritize work among conflicting demands to meet deadlines. Experience handling of confidential information.

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