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Financial Operations Manager

2 months ago

Southampton, Southampton, United Kingdom Flowminder Full time
About Flowminder

Flowminder is a Swedish operational, non-profit foundation with 30 staff across our three offices in Stockholm, Southampton, and Geneva. We are dedicated to improving population well-being among vulnerable people in low- and middle-income countries by providing high-value decision support through data science solutions in the development and humanitarian sectors.

Our Mission

We use new types of large-scale digital data sources, such as de-identified mobile operator data and satellite data, combined with traditional population surveys and robust data science to develop and implement solutions that can positively impact the lives of millions of people.

Role Overview

We are seeking a meticulous and proactive Financial Operations Manager to oversee our financial operations, ensuring smooth execution of accounts payable and receivable, cash flow management, and month-end processes.

Main Responsibilities
  1. Accounts Payable Management
    • Process invoices and payments with accuracy and timeliness, ensuring proper recording and matching in our finance system.
    • Reconcile accounts payable weekly and liaise with suppliers to resolve queries.
    • Manage credit card transactions and maintain meticulous records.
  2. Accounts Receivable Management
    • Raise, process, and manage invoices in alignment with project payment schedules.
  3. Expense Processing
    • Manage and process expense requests from staff and consultants, including monthly reconciliations of advance accounts.
    • Oversee credit card statements and fund administration for Equals Money Cards.
  4. Payroll and Salaries
    • Verify and manage payroll, liaise with payroll companies, and set up salary payments.
  5. Month-End Processing
    • Collaborate with project managers and finance teams to produce accurate month-end accounts, manage adjustments, and prepare VAT returns.
  6. Project Accounting
    • Draft and update project reports, collaborating closely with project managers.
  7. Ad-Hoc Support
    • Assist the Head of Finance with developing the finance function, refining processes, and addressing ad-hoc finance queries.
Requirements
  • Proven experience in a similar finance role, ideally within a non-profit or project-based environment.
  • Solid understanding of financial systems and processes, particularly XLedger or similar.
  • Good communication skills, capable of interpreting financial data for non-financial stakeholders.
  • Ability to work in a global team dedicated to improving lives through data-driven insights.
  • Flexible working environment with opportunities for personal and professional growth.