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Administrative Assistant
2 months ago
Job Title: Project Administrator
Location: Borehamwood
Salary: £32,000 to £33,000
Hours: Mon-Fri
Benefits: 2 days WFH, 25 days holiday, attractive pension, 6% company bonus
About the Employer:
A Global Engineering Consultancy: Our client is a highly successful and well-established global engineering consultancy with over 35 years of experience in the industry. They are a market leader in their field and have a strong reputation for delivering high-quality projects.
Company Culture: The company has a traditional yet down-to-earth culture, with a warm and family-like atmosphere. They value their employees and strive to create a positive and supportive work environment.
Purpose of the Role:
- Working closely with the Office Manager and Finance Manager to administer projects end to end.
- Providing a business administration service to stakeholders, contractors, clients, and project delivery teams, ensuring seamless workflow at each stage of the project.
Key Responsibilities:
- Booking travel arrangements, including requesting travel visas, travel letters, and declarations to authorities.
- Managing new projects, including adding folders, creating trigger sheets, and completing requested documents.
- Conducting research for new projects and recording information.
- Utilizing client portals to upload requested forms and tender documents.
- Supporting the purchase of PPE and updating the PPE register.
- Assisting with HR administration, including liaising with external entities regarding employment law matters.
- Preparing project timesheets for input to project profitability reporting.
- Supporting sales invoice preparation and Xero.
- Supporting purchase invoice validation and Xero, as well as carrying out new supplier audits and bank verifications.
- Preparing closing bank balances reconciliation (Bank Statements, Xero).
- Preparing the emergency contact list and other monthly HR reports for payroll.
Person Specifications:
- Minimum of 5 years of administration experience.
- Degree-educated is beneficial but not essential.
- Intermediate to advanced word and Excel skills.
- Highly organized with impeccable attention to detail.
- Results-driven with a strong ability to work under pressure.
- Tech-savvy and analytical.
