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Event Coordinator

2 months ago

London, Greater London, United Kingdom Sportandrecreation Full time
{"h1": "Event Coordinator", "p": "We are seeking an experienced Event Coordinator to join our team at Sportandrecreation. As an Event Coordinator, you will be responsible for planning and delivering a successful programme of events across the BUCS sporting programme. This will involve coordinating the operations of event delivery, including all pre-event planning, on the day event delivery, and post-event review and future development. You will also be responsible for creating and maintaining relationships with external suppliers, including venue contacts, sub-contractors, professional services, and any other providers.

Key responsibilities will include:

* Planning and delivering individual and team sporting events, including supporting flagship series events such as 'Big Wednesday' and 'Nationals'
* Coordinating event administration, including creating and monitoring event delivery plans, preparing and publishing event information, and coordinating event entries through the Competition Management System, BUCS Play
* Developing and implementing individual event planning and risk management documents
* Ensuring the accurate preparation and administration of individual event budgets
* Actively working to increase the quality of events by seeking feedback on student experience and identifying areas for improvement
* Recruiting, deploying, and supporting all volunteers and officials for all events
* Working with 3rd party organisations to coordinate, deliver, and develop 3rd party events
* Supporting the Event Managers to work with National Governing Bodies (NGBs) and Event Management Groups (EMGs) to improve and sustain the sporting experience for all events
* Working with NGBs and EMGs and the sports governance team to annually review regulations and entry requirements
* Working with the Digital and Engagement and Commercial Departments to ensure all sponsor, marketing, and media/broadcast activities and internal and external communications are delivered effectively
* Working with the BUCS Chief Medical Officer (CMO) and Chief Physio to appoint Doctors, Physios, and Paramedics to events
* Working with the Data and Insight Team to support the review of events and increase understanding of participant database
* Providing support to the wider Event Team with on the day event delivery as and when required
* Supporting with the review and development of the sports events through the Sport Review Cycle, in working collaboratively with the competitions staff team
* Working with colleagues and the National Competitions Group to support sports through necessary programme changes and adjustments
* Undertaking duties as can be reasonably expected to ensure the smooth running of BUCS and in compliance with BUCS policies and governance processes
* Working with members to collect and receive feedback on all your events continuously

If you are a motivated and experienced Event Coordinator looking for a new challenge, please apply for this exciting opportunity to join our team at Sportandrecreation.

", "h2": "Key Requirements", "ul": ["Practical experience of professional event delivery", "Knowledge of event services, such as media, catering, accommodation, and volunteering", "Competent user of Microsoft Office, in particular Excel", "Evidenced experience of event and project coordination", "The post holder must have a clean driving license and be a confident driver"]}