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Document Management Specialist

2 months ago

Birmingham, Birmingham, United Kingdom Stepnell Full time
Job Description

We are seeking a detail-oriented professional to manage the flow of design-related information across all our projects. As a Document Controller, you will play a key role in maintaining the control and traceability of all project documentation from inception to completion, using our preferred Document Management System (Viewpoint).

**Key Responsibilities:**

  • Provide administrative support to the design management team by liaising with project teams, chasing up information, producing project-related reports, and distributing information.
  • Support the delivery of complete, accurate, and commercially viable design information for construction and procurement processes.
  • Review and develop DMS processes and procedures, championing the system's development.
  • Ensure consistent use of standardized forms and templates.
  • Set up project folders and facilitate communication processes.
  • Perform general document control activities, including photocopying, scanning, and ensuring supplier document compliance with project standards.
  • Contribute design management resources to the pre-construction team during the bid process.
  • Ensure the distribution of controlled copies of the latest approved documents and drawings, both internally and externally, according to the agreed workflow.
  • Attend internal launch meetings as required.
  • Champion and maintain document management principles and procedures for projects.
  • Regularly review workload with the line manager to ensure optimal time management during projects.

**Requirements:**

  • Experience in Viewpoint (4projects)
  • Strong organisational skills and attention to detail.
  • Proficient in document management systems and related software.
  • Excellent communication and collaboration abilities.
  • Ability to manage multiple tasks and deadlines effectively.

We value everyone's contribution and curiosity rules within our teamship philosophy. We aim to empower our people to make a difference and drive positive change across our business and services.

We offer generous and competitive benefits, including an enhanced pension scheme, annual leave, and a car allowance or company car.