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Personal Assistant for Executive Leadership

3 months ago

Central London, United Kingdom LRA Search Full time

LRA Search is seeking a dedicated and proactive Executive Assistant to provide essential support to the Managing Director.

This prominent firm in property investment and development is looking for a versatile Personal Assistant to assist a busy and dynamic executive. As the MD's right-hand support, you will play a crucial role in managing both business and personal affairs, ensuring optimal use of the director's time. Previous experience in the Real Estate or Property sector will be advantageous.

In this position, you will need to effectively multi-task, prioritize, and organize to handle shifting priorities and a diverse workload. Flexibility and adaptability are vital, as you will be managing multiple tasks simultaneously. Strong communication skills, both verbal and written, are essential, as you will engage with existing and potential clients. This role is office-based, requiring attendance five days a week.

Key Responsibilities:

  • Comprehensive management of the director's calendar
  • Handling email communications
  • Arranging international travel and accommodations
  • Coordinating events attended by the director
  • Preparing reports and correspondence for clients
  • Drafting sales documents and letters
  • Implementing and overseeing compliance documents
  • Updating and maintaining the company database
  • Organizing both physical and digital files
  • Managing expense reports
  • Assisting with various tasks as needed
  • Providing personal assistance to the director when required

Essential Requirements:

  • High level of discretion and trustworthiness
  • Prior experience in a supportive or coordinating role
  • Exceptional organizational skills with the ability to multi-task
  • Excellent communication abilities, including a professional phone demeanor and strong writing skills
  • Capability to prioritize tasks and adapt to changing demands
  • Proactive problem-solving skills and ability to work independently
  • Strong listening skills and capacity to follow directions
  • Attention to detail
  • Ability to work autonomously while being a collaborative team member
  • Anticipatory mindset, preparing for the needs of the team
  • Strong work ethic and positive attitude
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook

Join a well-established organization with a team of friendly, dedicated, and experienced professionals in a supportive and inclusive environment.