Document Control Specialist
1 month ago
Join our team as a Document Control and Records Configuration Manager and play a critical role in the success of our project.
About the RoleThis is an exciting opportunity to establish, manage, and lead the document control processes from the ground up, ensuring that all project documentation is accurately recorded, maintained, and accessible throughout the project lifecycle.
As a Document Control and Records Configuration Manager, you will be responsible for performing functional, day-to-day document control tasks, ensuring that the project's documentation requirements are met efficiently and accurately.
As the programme develops and the volume of documentation increases, your role will expand to include the management of a document control team.
You will be instrumental in setting up the foundational processes, strategies, systems, and procedures that will guide the project through to successful completion.
Key Responsibilities- Develop and implement a comprehensive document control system, ensuring it meets the project's needs and scales effectively as the project progresses.
- Manage and maintain all project documentation, ensuring compliance with project standards and regulatory requirements.
- Build, manage, and mentor a document control team, fostering a culture of accuracy, efficiency, and continuous improvement within the team.
- Collaborate with project teams, including engineering, quality, procurement, and construction, to ensure that document control processes are integrated with broader project controls and project management activities.
- Conduct regular audits and quality checks on documentation to ensure accuracy, completeness, and adherence to project and regulatory standards.
- Ensure the integrity and security of the document management system, implementing best practices for data protection and access control.
- Provide training and support to project team members and stakeholders on document control procedures and use of the document management system.
- Generate regular reports on document control activities, status, and compliance for project management and stakeholders, ensuring visibility into document management performance.
- A degree or equivalent qualification in a relevant field such as information management, engineering, or business administration.
- Extensive experience in document control or information management roles on large and complex infrastructure projects, with a particular emphasis on projects in their early stages of development.
- Proven experience in setting up and managing document control systems and processes from the ground up.
- Strong knowledge of document control standards, regulatory requirements, and best practices, particularly within the construction, engineering or nuclear sectors.
- Knowledge of the nuclear regulatory requirements regarding the lifetime quality records.
- Previous experience in leading document control teams, particularly in a matrix structure on major projects.
- Strong functional understanding of the requirements and leadership and team management skills, with the ability to inspire and develop a high-performing document control team.
- Proficient in document control software, electronic document management systems (EDMS), and other digital tools related to document management.
- Strong organisational skills and attention to detail, with a commitment to accuracy and quality in document management.
- Problem-solving abilities with a track record of delivering solutions in a fast-paced, complex project environment.
We are a leading company in the nuclear energy industry, committed to developing careers, upskilling generations, and creating thousands of employment and apprenticeship opportunities across a variety of skills areas.
We're not just building new nuclear power stations. We're developing careers, upskilling generations and creating thousands of employment and apprenticeship opportunities across a variety of skills areas.
Nuclear power is the most reliable, low-carbon energy source currently available to the UK. We're playing a key role in the development of nuclear sites, while Hinkley Point C will provide low-carbon electricity to meet 7% of the UK demand.
We're committed to making a positive impact on the local and national economy, as well as boosting skills and education.
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