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Administrative Assistant to the Executive

2 months ago

Tamworth, Staffordshire, United Kingdom GB - Global Full time
About the Role

Gallagher Bassett, a leading provider of claims and risk management services, is seeking a highly organised and detail-oriented Administrative Assistant to join our dynamic team. As an Administrative Assistant, you will play a crucial role in providing comprehensive support to our Executive Assistant and ensuring the smooth functioning of our executive office.

Key Responsibilities
  • Assist the Executive Assistant in managing daily administrative tasks, including calendar management, meeting scheduling, and travel coordination.
  • Perform general administrative duties, such as ordering office supplies, maintaining office equipment, and handling incoming and outgoing mail.
  • Assist in managing and prioritising incoming emails, ensuring urgent matters are addressed promptly.
  • Coordinate and assist senior executive itineraries, including events, hotels, and dinners.
  • Support the Executive Assistant on events for the executive team and company-wide.
  • Coordinate and arrange logistics for meetings, conferences, and events, including venue booking, catering, and materials preparation.
  • Act as the point of contact for internal and external clients and stakeholders.
  • Process and reconcile expense reports.
About You
  • Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
  • Strong attention to detail and accuracy in all work.
  • Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Proactive.
  • Excellent interpersonal and social skills, able to operate with diplomacy, tact, and empathy.
  • Excellent problem-solving skills and outstanding communication skills at all levels.
  • Confident managing complex and highly confidential information.
  • Eligible to work in the UK.
What We Offer

On top of a competitive salary, great teams, and exciting career opportunities, we also offer a wide range of benefits, including:

  • Minimum of 25 days holiday, plus bank holidays, and the option to 'buy' extra days.
  • Defined contribution pension scheme, with Gallagher contributing to it.
  • Life insurance, paying 4x basic annual salary, with options to top-up.
  • Income protection, covering up to 50% of annual income, with options to top-up.
  • Health cash plan or Private medical insurance.

We value inclusion and diversity, and are committed to creating a workplace that is welcoming and inclusive for all employees. We believe that every candidate brings something special to the table, and we encourage you to apply, even if you feel you're close but not an exact match.

Gallagher is Disability Confident Committed, and we are proud to be accredited as a Living Wage employer with the Living Wage Foundation. We are committed to diversity and opportunity for all, and are opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/belief, age, and those with caring responsibilities.