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Executive Assistant to Senior Leadership

2 months ago

Romsey, Hampshire, United Kingdom FORTH® Building Services Full time
About the Role

FORTH Building Services is seeking a highly organized and proactive Personal Assistant to support our Managing Director.

This pivotal role will ensure the Managing Director's day-to-day activities are managed efficiently, enabling them to focus on strategic initiatives and business growth.

Key Responsibilities

People:

  • Develop and maintain strong relationships with stakeholders, clients, and team members.
  • Act as the first point of contact for the Managing Director, ensuring all interactions are handled with professionalism and confidentiality.
  • Assist in developing and maintaining a robust team member network, fostering a positive company culture.
  • Collaborate on strategic initiatives, providing insights and support to drive company objectives.

Premium Services:

  • Deliver exceptional services by being well-versed with top clients and key decision-makers.
  • Ensure the Managing Director is prepared for meetings, understanding attendees and meeting purposes.
  • Maintain up-to-date knowledge of client preferences and requirements to tailor interactions effectively.

Precision and Efficiency:

  • Oversee the Managing Director's Outlook, managing the diary, scheduling meetings, and prioritizing emails.
  • Prepare, edit, and complete first drafts for written communications to stakeholders.
  • Develop presentation materials required for meetings, ensuring accuracy and professionalism.
  • Manage and update the company dashboard, providing the Managing Director with critical information.
  • Handle sensitive information discreetly, maintaining confidentiality and integrity.
  • Prioritize tasks, meet deadlines, and motivate others to deliver on time.

Planet and Sustainability:

  • Organize and coordinate travel arrangements, ensuring efficient logistics to minimize environmental impact where possible.

Profit and Growth:

  • Oversee the Managing Director's expenses, ensuring claims are accurate, timely, and compliant with company policies.
  • Provide informed opinions and insights on business performance, supporting data-driven decisions.

Protection and Support:

  • Conduct regular check-ins, acting as a sounding board and providing a supportive presence.
  • Ensure the Managing Director's workload is manageable, helping to mitigate stress.
About You

We are looking for a dedicated and proactive individual with a passion for supporting senior management and driving business success.

Key qualifications include:

  • Proven experience as a PA or EA to senior management in a dynamic and fast-paced environment.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Ability to handle confidential information with discretion.
  • Strong interpersonal skills, able to build relationships at all levels.
  • Proactive approach, anticipating the needs of the Managing Director.
  • Strong problem-solving skills, able to work independently.
Benefits

FORTH Building Services offers a range of benefits, including:

  • 25 days holiday plus bank holidays.
  • Bupa private medical insurance (following successful completion of probationary period).
  • YuLife wellness app.
  • Specsavers eyecare scheme.
  • Audible account and credit each month for personal development.
  • Head office based in green fields with on-site gym and shower facilities.