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Administrative Assistant

2 months ago

Shrewsbury, Shropshire, United Kingdom Morson Talent Full time

Job Title: Team Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Team Assistant to provide administrative support to our management team. The successful candidate will be responsible for coordinating training requirements, maintaining accurate timekeeping records, and managing workwear and PPE orders. Additionally, they will process purchase orders, requisitions, and vendor approval forms, as well as manage diaries and room bookings. The ideal candidate will have excellent IT skills, a high standard of English, and excellent customer service skills.

Main Responsibilities:

  • Coordinate ongoing training requirements for AHUK personnel with internal and external training providers
  • Maintain accurate timekeeping records for the AHUK engineering and commercial teams
  • Effectively manage and maintain workwear and PPE orders and issue in conjunction with the Health, Safety & Environment Advisor
  • Process purchase orders, requisitions, and vendor approval forms
  • Diary management and room bookings for internal and external users
  • Maintain stocks of office supplies and re-order in a timely manner
  • Process invoices in a timely and accurate manner
  • Manage incoming post, correspondence, and telephone calls
  • Process visitor forms for all staff and AHUK visitors to RAF Shawbury
  • Monitor and manage access for all employees and visitors within the airbus facility
  • Liaise with other departments at all levels within the company
  • Provide any additional administrative support for the MFTS team as required

Key Skills and Qualifications:

  • IT skills in word and data processing, email management, and digital file storage
  • Knowledge and understanding of office procedures and terminology
  • High standards of spoken and written English, including spelling and punctuation
  • Excellent customer service skills and a friendly and professional manner
  • Good standard of literacy and numeracy for reporting and business correspondence
  • Organisational skills and the ability to plan and prioritise workloads to meet deadlines
  • Focus and attention to detail
  • A 'can-do' attitude and commitment to getting the job done accurately and on time
  • Discretion and confidentiality

Desirable Qualifications:

  • A basic understanding of accounting practices
  • Knowledge of Google Workspace suite of business applications
  • Experience of SAP database software

Requirements:

  • Basic Security Clearance is required for this position due to MoD Security requirements
  • Must have a Full UK driving License and a vehicle available for work purposes
  • Hours of work: up to 37.5 hours per week. Part-time hours will be considered. The role is office-based in Shawbury.

Language: English