Artistic Operations Coordinator
5 days ago
Job Title: Artistic Administrator
Job Summary:
We are seeking an experienced and highly skilled Artistic Administrator to provide exceptional administrative support to the Producers and Planning team on a fixed-term contract basis for up to 12 months.
Key Responsibilities:
- Meeting Coordination: Arrange a wide variety of meetings, coordinate complex diaries, book national and international travel, and book accommodation.
- Information Distribution: Provide administrative support for the distribution of information relating to artistic activity, creative teams, and performance schedules.
- Contracting and Payment: Support the contracting of creative teams and assisted performance freelancers, process contracts, and arrange payment of fees and expenses.
- Marketing and Publicity: Proofread marketing and publicity material, programs, and press releases.
- Expense Management: Process and reconcile expense claims, credit card statements, and invoices.
- Administrative Systems: Develop, manage, and maintain effective departmental administrative, database, and filing systems.
Requirements:
- Administrative Experience: Significant experience of providing a high-quality, responsive administrative service in a busy and fast-paced environment.
- Organizational Skills: An organized approach to work, effective prioritizing skills, the ability to meet deadlines, and an exceptional eye for detail.
- Technical Skills: Excellent Microsoft Office skills.
- Problem-Solving: A solution-driven approach to work tasks and the ability to problem-solve.
- Integrity and Confidentiality: The ability to act with integrity, tact, and patience, observing confidentiality at all times.
Working Arrangements:
This is a full-time, fixed-term position for up to 12 months, based in Stratford-upon-Avon. You will be working 35 hours per week, Monday to Friday, with occasional weekend and evening work. The Royal Shakespeare Company is committed to a culture of flexible working, and this role will provide the opportunity for some flexibility in hours and location of work.
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