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Executive Support Specialist

2 months ago

Central Inverclyde, United Kingdom Guidant Global Full time

Job Summary

We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Guidant Global. As a key member of our support staff, you will provide exceptional administrative support to our Head of Wing, ensuring the smooth operation of their diary, travel, and expense management.

Key Responsibilities

  • Diary Management: Plan and coordinate the Head of Wing's diary, including travel and expenses, to ensure seamless execution of their schedule.
  • Travel Coordination: Arrange and manage travel and logistics for the Head of Wing across the UK and Europe, ensuring timely and efficient travel arrangements.
  • Reporting and Communication: Support and maintain reporting and communication processes, including communication updates, meetings, KPIs, and reports.
  • Administrative Support: Provide ad-hoc administrative and logistical support to the team, ensuring the highest level of service delivery.

Requirements

  • Technical Skills: Proficient in using standard Google Suite software and Airbus Travel and other IT tools.
  • Communication Skills: Excellent communication skills, with the ability to communicate clearly and consistently.
  • Interpersonal Skills: A resilient and positive mindset, with the ability to build strong professional relationships within a team environment.
  • Organizational Skills: Good organizational and planning skills, with the ability to work autonomously and prioritize tasks effectively.
  • Teamwork: A team player who recognizes the importance of building strong professional relationships within a fun and positive work environment.