Administrative Assistant
2 months ago
About the Role:
We are seeking a highly skilled and experienced Legal Personal Assistant to provide exceptional support to our fee earners, enabling them to operate efficiently and deliver a seamless legal service to clients.
Key Responsibilities:
- Proactively manage complex diaries for partners and fee earners, ensuring timely and accurate scheduling.
- Answer telephone calls promptly, taking clear and detailed messages, and liaise with clients via email or telephone as required.
- Organise internal and external meetings, greet visitors, and arrange client refreshments.
- Assist fee earners with billing and credit control processes, generating accurate reports, draft bills, and accompanying letters in a timely manner.
- Support fee earners with finance tasks, including requesting cheques, CHAPS/BACS payments, bank transfers, and paying in money received.
- Ensure accurate and timely use of client relationship management tools to facilitate matter opening, maintenance, closure, and archiving.
- Maintain up-to-date client records, including contact details, billing preferences, and other relevant information.
- Coordinate fee earner movements, make travel arrangements, and manage the client and matter inception process.
- Submit partner/fee earner expenses in a timely manner and coordinate document production, e-filing, and file management.
- Undertake departmental-specific tasks, such as working with Bundledocs, Land Registry portal, and Searchflow.
- Adhere to and participate in Anti-Money Laundering (AML) processes and actively participate in relevant training provided by IO (The Academy) and/or the client.
- Demonstrate flexibility with working practices and processes, especially during times of pressure or high workload.
- Assist other members of the department, both proactively and at the request of the team leader, and work effectively with other legal and support departments as required.
Qualifications/Experience:
- Exceptional standard of written and verbal communication.
- Proficient multi-tasker.
- Competent with the Microsoft Office suite.
- Team player.
- Excellent interpersonal skills.
- Solutions-focused.
- High level of confidentiality and integrity.
- Exceptional attention to detail.
We are an equal opportunity employer and welcome applications from all qualified individuals. We look forward to hearing from you.
-
Administrative Assistant
4 weeks ago
Glasgow, Glasgow City, United Kingdom British Association Of Teachers Of Dancing Full timeAdministrative Assistant OpportunityWe are seeking a highly motivated and organized Administrative Assistant to join our dynamic team at the British Association of Teachers of Dancing (BATD).Key Responsibilities:Handle paperwork for the BATD Scholarship programmeProvide general office supportAssist with administrative tasksContribute to a positive and...
-
Administrative Assistant
1 month ago
Glasgow, Glasgow City, United Kingdom Glacier Group Full timeJob Title: Clerical AssistantWe are seeking a highly organized and detail-oriented Clerical Assistant to join our team in Glasgow. As a key member of our administrative team, you will provide essential support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Manage and maintain accurate records and filesProvide administrative...
-
Administrative Assistant
1 month ago
Glasgow, Glasgow City, United Kingdom Glacier Group Full timeJob Title: Clerical AssistantWe are seeking a highly organized and detail-oriented Clerical Assistant to join our team in Glasgow. As a key member of our administrative team, you will provide essential support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Manage and maintain accurate records and filesProvide administrative...
-
Administrative Assistant
2 weeks ago
Glasgow, Glasgow City, United Kingdom GAP Group Limited Full timeAbout the Role:As an Administrative Assistant, you will be responsible for providing administrative support to our team. This includes tasks such as answering phone calls, responding to emails, and maintaining accurate records.Key Responsibilities:Providing administrative support to the teamAnswering phone calls and responding to emailsMaintaining accurate...
-
Administrative Assistant
2 months ago
Glasgow, Glasgow City, United Kingdom Clyde & Co Full timeJob Title: Administrative AssistantThe role provides administrative and file management support across the team. Work will come either directly from the fee earner or through the work allocated by the Practice Assistants. The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognising and...
-
Administrative Assistant
2 months ago
Glasgow, Glasgow City, United Kingdom Clyde & Co Full timeJob Title: Administrative AssistantThe role provides administrative and file management support across the team. Work will come either directly from the fee earner or through the work allocated by the Practice Assistants. The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognising and...
-
Administrative Assistant
2 months ago
Glasgow, Glasgow City, United Kingdom Clyde & Co Full timeJob Title: Administrative AssistantThe role provides administrative and file management support across the team. Work will come either directly from the fee earner or through the work allocated by the Practice Assistants. The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognising and...
-
Administrative Assistant
2 months ago
Glasgow, Glasgow City, United Kingdom Clyde & Co Full timeJob Title: Administrative AssistantThe role provides administrative and file management support across the team. Work will come either directly from the fee earner or through the work allocated by the Practice Assistants. The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognising and...
-
Administrative Support Assistant
3 weeks ago
Glasgow, Glasgow City, United Kingdom Glasgow Guarantee Recruitment Full timeJob Title: Administrative Support AssistantJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Assistant to join our team at Glasgow Guarantee Recruitment. As an Administrative Support Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily tasks and activities.Key...
-
Administrative Assistant
1 month ago
Glasgow, Glasgow City, United Kingdom ABM UK Full timeAbout the RoleWe are seeking a highly skilled and organized Administrative Assistant to join our team at ABM UK. As an integral part of our facilities management team, you will play a vital role in ensuring the smooth operation of our facilities and supporting the day-to-day administrative functions.Key ResponsibilitiesProvide administrative support to...
-
Administrative Assistant
3 weeks ago
Glasgow, Glasgow City, United Kingdom The Disabilities Trust Full timeUnit Secretary RoleAs a Unit Secretary at Brainkind, you will play a vital role in supporting the Management team and Business Administrator to achieve the service's priorities and objectives. Your key responsibilities will include providing effective support, processing emails, opening and distributing post, requesting and collating briefing materials, and...
-
Administrative Assistant
1 month ago
Glasgow, Glasgow City, United Kingdom The Disabilities Trust Full timeUnit Secretary RoleWe are seeking a highly organized and efficient Unit Secretary to provide administrative support to our management team and business administrator. The successful candidate will be responsible for processing emails, prioritizing tasks, and maintaining accurate records.Main Responsibilities:Provide administrative support to the management...
-
Administrative Assistant
1 month ago
Glasgow, Glasgow City, United Kingdom The Disabilities Trust Full timeUnit Secretary RoleWe are seeking a highly organized and efficient Unit Secretary to provide administrative support to our management team and business administrator. The successful candidate will be responsible for processing emails, prioritizing tasks, and maintaining accurate records.Main Responsibilities:Provide administrative support to the management...
-
Administrative Support Assistant
3 weeks ago
Glasgow, Glasgow City, United Kingdom RSK Group Full timeAdministrative Support AssistantWe are seeking an experienced Administrative Support Assistant to join our team at RSK Group. This is a full-time, permanent position based in Inverness, UK.As an Administrative Support Assistant, you will provide clerical support to the Management Team, prepare services relating to the UHI House contract, and maintain key and...
-
Administrative Assistant
4 weeks ago
Glasgow, Glasgow City, United Kingdom Glasgow Life Full timeAbout Glasgow LifeGlasgow Life is a charity that inspires people to lead richer, more active lives through culture and sport. We believe that everyone deserves a great Glasgow life. Our mission is to deliver innovative cultural and sporting programmes and events that improve the mental, physical, and economic well-being of Glasgow.The RoleWe are looking for...
-
Administrative Assistant
4 weeks ago
Glasgow, Glasgow City, United Kingdom Glasgow Life Full timeAbout Glasgow LifeGlasgow Life is a charity that inspires people to lead richer, more active lives through culture and sport. We believe that everyone deserves a great Glasgow life. Our mission is to deliver innovative cultural and sporting programmes and events that improve the mental, physical, and economic well-being of Glasgow.The RoleWe are looking for...
-
Administrative Assistant
4 weeks ago
Glasgow, Glasgow City, United Kingdom ABM UK Full timeAbout the RoleWe are seeking a highly motivated and skilled Administrator to join our team at ABM UK. As an Administrator, you will play a vital role in ensuring the smooth operation of our facilities and supporting the day-to-day administrative functions.Key ResponsibilitiesProvide administrative support to multiple teams within the organizationCoordinate...
-
Administrative Assistant
4 weeks ago
Glasgow, Glasgow City, United Kingdom ABM UK Full timeAbout the RoleWe are seeking a highly motivated and skilled Administrator to join our team at ABM UK. As an Administrator, you will play a vital role in ensuring the smooth operation of our facilities and supporting the day-to-day administrative functions.Key ResponsibilitiesProvide administrative support to multiple teams within the organizationCoordinate...
-
Administrative Support Assistant
4 weeks ago
Glasgow, Glasgow City, United Kingdom Glacier Group Full timeWe are seeking an Administrative Support Assistant to join our team in Glasgow. The successful candidate will be responsible for providing general clerical/admin support across the team, including checking, stocking, and ordering stationery/PPE, as well as undertaking routine administration tasks.Key Responsibilities:Providing administrative support to the...
-
Administrative Assistant
4 weeks ago
Glasgow, Glasgow City, United Kingdom ABM UK Full timeAbout the RoleWe are seeking a highly motivated and skilled Administrative Assistant to join our team at ABM UK. As a key member of our facilities team, you will play a vital role in ensuring the smooth operation of our facilities and supporting the day-to-day administrative functions.Key ResponsibilitiesProvide administrative support to multiple teams...