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Financial Operations Coordinator

2 months ago

London, Greater London, United Kingdom Midstream Lighting Full time
{"title": "Accounts Assistant", "description": "About Us

Midstream Lighting is a leading technology company that specializes in designing and manufacturing high-quality LED lighting solutions for various industries worldwide. With a strong focus on innovation and sustainability, we have established ourselves as a global leader in the lighting industry. Our mission is to provide our clients with exceptional lighting products and solutions while maintaining a commitment to environmental stewardship.

Role Overview

We are seeking a dedicated Accounts Assistant to join our team in central London. Reporting to the Manager of Accounts and Administration, this full-time position offers a great opportunity for professional growth within a supportive environment. Hybrid working options will be made available after the initial onboarding period.

The successful candidate will be responsible for managing the accounts payable and accounts receivable processes, ensuring accurate and timely payments to suppliers and collections from customers, and maintaining strong relationships overall.

Key Responsibilities

Accounts Payable

  • Review and verify invoices for accuracy and completeness.
  • Monitor accounts payable mailbox; code and process supplier invoices and payments into the accounting system (EXACT currently in use).
  • Prepare and send remittance advice regularly.
  • Reconcile supplier statements monthly and resolve any discrepancies.
  • Run supplier ageing reports to ensure a clean ledger and timely payments.
  • Maintain good relationships with suppliers and resolve any payment-related issues in a timely manner.
  • Maintain accurate records in an organized manner. Daily filing of invoices and statements.

Employee Expenses

  • Process employee expense claims ensuring adherence to company expense claims policy.
  • Reconcile credit card statements every month and resolve any discrepancies.

Accounts Receivable

  • Generate and send out customer invoices in a timely manner.
  • Review and monitor sales orders, working closely with the sales and operations teams to resolve discrepancies.

Credit Control and Management of Debtors

  • Maintain and monitor customer payments ensuring timely and accurate receipt.
  • Contact customers to secure timely payments.
  • Ensure that payments are accurately recorded and posted in a timely manner.
  • Reconcile customer accounts and ensure any discrepancies are resolved in a timely manner.
  • Follow up on overdue payments.

General Administrative Tasks

  • Provide administrative support to the accounts department as and when required.
  • Provide support during the annual audit process.
  • Assist in ad-hoc assignments as needed.

Requirements

  • Degree (or equivalent) in Finance and Accounting.
  • Minimum 2 years experience in a similar role.
  • Knowledge of basic accounting principles and procedures.
  • Proficiency in Microsoft Excel and accounting software. (EXACT, preferred).
  • Ability to work under pressure.
  • Excellent attention to detail and accuracy.
  • Strong communication and interpersonal skills.

Benefits

  • Competitive Salary: Starting salary based on experience and qualifications.
  • Flexible Work Arrangement: A hybrid working model allows for a balanced schedule between the office and remote work.
  • Training and Development: Opportunities for professional growth with training programs and access to learning resources.
  • Retirement Savings: A company-matched pension plan will help you secure your future.
  • Paid Time Off: Generous vacation days, plus additional holidays and leave.
  • Corporate Culture: Collaborative and inclusive work environment focused on innovation and excellence.
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