Property Management Secretary

3 weeks ago

York, York City, United Kingdom Swift Temps (North West) Ltd Full time

Swift Temps (North West) Ltd is excited to announce an opportunity for a highly skilled and detail-oriented Property Secretary to join our esteemed client, a reputable law firm. This role is pivotal in providing exceptional administrative support to the property management division, ensuring efficient operations and outstanding client relations.

Position Overview:

Work Schedule: Monday to Friday

Employment Type: Full Time, Permanent

Working Hours: 9:00 AM - 5:00 PM with a 1-hour lunch break

Location: York

Compensation: Competitive salary, open to negotiation

Benefits:

  • 25 days of annual leave plus bank holidays
  • Loyalty holiday scheme
  • Discounted legal services
  • Company pension plan

Key Responsibilities:

Administrative Duties:

  • Deliver comprehensive administrative assistance to the property management team.
  • Draft, review, and refine correspondence, reports, and various documents.
  • Manage calendars, arrange appointments, and facilitate meetings.

Client Engagement:

  • Respond to telephone and email inquiries from clients, tenants, and contractors.
  • Maintain and update client files and property management databases.
  • Experience in handling commercial property searches is essential.

Document Oversight:

  • Prepare and disseminate property management documentation, including leases, contracts, and notices.
  • Ensure accurate filing and easy retrieval of all property-related documents.
  • Experience with file opening and AML compliance checks.
  • Familiarity with Land Registry applications for property registration.

Property Management Assistance:

  • Coordinate property maintenance and repairs, liaising with contractors and tenants as required.
  • Keep records of property inspections and ensure compliance with safety regulations.

Office Administration:

  • Order office supplies and manage inventory effectively.
  • Maintain a well-organized and professional office environment.

Qualifications:

  • Previous experience as a secretary or administrative assistant, ideally in property management or a related sector.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Knowledge of property management software is advantageous.
  • Excellent written and verbal communication skills.

Skills and Attributes:

  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Meticulous attention to detail and accuracy in all tasks.
  • Ability to work independently as well as collaboratively within a team.
  • Capability to handle confidential information with the utmost discretion.

If you are interested in this opportunity and wish to advance your career within the firm, we encourage you to submit your CV for consideration.

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