HR & Office Manager

3 weeks ago

Richmond, Greater London, United Kingdom VisionFR Ltd Full time
Job Title: HR & Office Manager

Join VisionFR Ltd, a dynamic and innovative company in the EV space, as we seek an experienced HR & Office Manager to support our growth and success.

About the Role

We are looking for a highly skilled and proactive HR & Office Manager to join our team. As a key member of our HR function, you will be responsible for providing strategic advice, ensuring policies and processes are effective, and creating a positive working environment.

The successful candidate will have a strong background in HR, with experience in a dual HR/OM role, and a proven track record of implementing and creating internal structures and processes from the ground up. You will be self-motivated, with exceptional organisational and time management abilities, and a proven ability to thrive in an ambiguous environment.

Key Responsibilities
  • Operate at both an operational and strategic level to support the business in achieving its aims.
  • Provide guidance and support to employees and management on HR-related issues.
  • Administer benefits, compensation, and pay processes.
  • Ensure end-to-end employment processes are effectively carried out, including onboarding, monthly payroll, performance management, development, and offboarding.
  • Ensure legal compliance and introduce best practices.
  • Assess employee engagement and productivity and recommend actions to improve.
  • Design and implement approaches to communications that provide employees with a voice.
  • Create proactive approaches to employee engagement, recognition, development, wellness, and diversity.
  • Work in close liaison with senior managers to build a culture of trust, recognition, and engagement.
Office Management Responsibilities
  • Maintain smooth functioning of all office systems with an approachable and proactive approach to problem-solving.
  • Manage office equipment, supplies, and facility upkeep, anticipating needs and addressing issues promptly.
  • Manage relationships with vendors and suppliers, including cleaners, landlord, IT, and security, maintaining strong relationships and resolving issues efficiently.
  • Oversee service contracts with a forward-thinking mindset, ensuring effective compliance and cost savings or improvements are made where viable.
  • Manage onsite food ordering and deliveries, ensuring staff members' needs are met and savings are made where possible.
  • Coordinate all internal events, including setup, equipment requirements, and catering arrangements, seeking support from colleagues when needed.
  • Work with the CEO's EA to proactively prepare for large meetings, ensuring all technical and logistical needs are anticipated and met.
Requirements
  • Demonstrable evidence of working in close liaison with management to achieve company aims.
  • Several years' experience as a HR generalist, with a strong grounding in all aspects of HR, including legal and procedural requirements, recruitment, employee engagement, development, and inclusivity.
  • Degree in HRM or a related field and/or CIPD level 5 or 7 qualified.
  • Proven experience in a dual HR/OM role.
  • Experience in an early-stage start-up company environment.
  • Experience implementing and creating internal structure and building processes from the ground up.
  • Self-motivated, with exceptional organisational and time management abilities and a proven ability to thrive when dealing with ambiguity.
  • Strong commercial focus.
  • Ability to develop strong working relationships at all levels and to collaborate across boundaries (geographical and functional).
  • Evidence of successful delivery, with a proven ability to manage competing and sometimes ambiguous priorities.
  • Engaging and well-structured communicator with excellent command of the English language in both written and verbal communications to ensure the message is clear and understood.
  • Software skills including email, Microsoft, and HRIS/ATS systems.
  • High levels of self-confidence, independence, resiliency, confidentiality, diplomacy, and the ability to influence others.
  • Proven ability to add value with a positive and infectious, can-do attitude.
Desired
  • Experience of working in a diverse and cross-cultural organisation.
  • Provided HR support to a company that has experienced significant growth.
  • A European language (French, Spanish, or Italian).
  • Experience in managing international teams and/or cultures.

VisionFR Ltd is committed to encouraging equality, diversity, inclusion, and eliminating unlawful discrimination within our workforce and whilst fulfilling our Clients' recruitment needs.

Please note that due to the high level of applications being received, if you do not hear from us within 5 working days, please assume your application has not been successful on this occasion.

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