Contract Administrator
3 weeks ago
We are seeking a highly organized and detail-oriented Contract Administrator to join our team at Gold Group. As a Contract Administrator, you will play a crucial role in ensuring the smooth operation of our contracts and administrative processes.
Key Responsibilities:- Process PPM, reactive, and quoted works for invoicing in a timely manner
- Entry and verification of engineer's timesheets and job reports assisted by Contract Managers
- Processing Purchasecard receipts and coding to an online banking system
- Calculation and verification of overtime hours ready for monthly submission to Payroll
- Liaise with Contract Managers and Supervisors to effectively investigate and resolve invoicing queries escalating issues where necessary to the Management team
- Generate invoices and issue to customers through agreed communications channels such as emails and customer CAFM systems, on a monthly basis
- Continuously update appropriate accounting and customer CAFM systems with detailed and accurate information ensuring supporting information/evidence is in place
- Chase appropriate parties for supporting information (subcontractor and engineers reports, subcontractor and supplier invoices) if not in place and file accordingly
- Uploading of statutory documentation to Compliance tracker, client portals, customer portals, and Elogbooks, including but not limited to Combustion, Refrigeration, and NICEIC Certification
- Processing any contractual requests ensuring the system is up-to-date including renewals and variations, ensuring the correct forms are submitted to support changes
- Carry out general administrative duties in line with the departmental policies and procedures as required
- Undertake any 'ad hoc' duties as requested by the Management team which are commensurate with the role
- Prior experience of CAFM systems advantageous but not essential (SAP, ELogs, Proactis, Service Channel, Coupa, and Planon)
- Good Knowledge of Microsoft applications including Excel essential
- Health and safety awareness
- An understanding of Purchase to Pay process desirable
This is a fantastic opportunity for a Contract Administrator to progress their career. If you are interested, please apply as soon as possible as this position will be filled quickly.
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Oxfordshire, United Kingdom Gold Group Full timeJob Title: Contract AdministratorWe are seeking a highly organized and detail-oriented Contract Administrator to join our team at Gold Group.Job Summary:The successful candidate will be responsible for processing PPM, reactive, and quoted works for invoicing in a timely manner, as well as verifying engineer's timesheets and job reports. They will also be...
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