Contract Administrator

3 weeks ago


Oxfordshire, United Kingdom Gold Group Full time
Job Title: Contract Administrator

We are seeking a highly organized and detail-oriented Contract Administrator to join our team at Gold Group. As a Contract Administrator, you will play a crucial role in ensuring the smooth operation of our contracts and administrative processes.

Key Responsibilities:
  • Process PPM, reactive, and quoted works for invoicing in a timely manner
  • Entry and verification of engineer's timesheets and job reports assisted by Contract Managers
  • Processing Purchasecard receipts and coding to an online banking system
  • Calculation and verification of overtime hours ready for monthly submission to Payroll
  • Liaise with Contract Managers and Supervisors to effectively investigate and resolve invoicing queries escalating issues where necessary to the Management team
  • Generate invoices and issue to customers through agreed communications channels such as emails and customer CAFM systems, on a monthly basis
  • Continuously update appropriate accounting and customer CAFM systems with detailed and accurate information ensuring supporting information/evidence is in place
  • Chase appropriate parties for supporting information (subcontractor and engineers reports, subcontractor and supplier invoices) if not in place and file accordingly
  • Uploading of statutory documentation to Compliance tracker, client portals, customer portals, and Elogbooks, including but not limited to Combustion, Refrigeration, and NICEIC Certification
  • Processing any contractual requests ensuring the system is up-to-date including renewals and variations, ensuring the correct forms are submitted to support changes
  • Carry out general administrative duties in line with the departmental policies and procedures as required
  • Undertake any 'ad hoc' duties as requested by the Management team which are commensurate with the role
Requirements:
  • Prior experience of CAFM systems advantageous but not essential (SAP, ELogs, Proactis, Service Channel, Coupa, and Planon)
  • Good Knowledge of Microsoft applications including Excel essential
  • Health and safety awareness
  • An understanding of Purchase to Pay process desirable

This is a fantastic opportunity for a Contract Administrator to progress their career. If you are interested, please apply as soon as possible as this position will be filled quickly.



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