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Office Manager

2 months ago

Milton Keynes, Milton Keynes, United Kingdom Yardi Full time
Job Title: Office Manager

Yardi is a global software company providing innovative property management solutions and services in every real estate market. We are focused on delivering exceptional products and outstanding customer service. Our team is passionate about technology and believes that work should be fulfilling and fun. We are committed to our customers, employees, and the communities where we live.

We are seeking an experienced Office Manager to oversee our daily office operations and ensure everything runs smoothly. In this vital role, you will be the main point of contact for all office-related matters, managing resources, supporting our team and leadership, and maintaining a well-organized, efficient, and productive office environment.

Key Responsibilities:
  • Office Operations & Maintenance: Oversee daily office operations, ensuring the office is well-maintained, organized, and equipped. Manage office supplies, inventory, and orders, ensuring optimal stock levels. Coordinate repairs, maintenance, and improvements with vendors and building management.
  • Administrative Support: Provide administrative support to management and other team members, including scheduling, calendar management, and meeting coordination. Manage incoming and outgoing mail, deliveries, and courier services. Handle basic bookkeeping tasks, such as processing invoices, expense reports, and receipts.
  • Onboarding & Employee Support: Assist in onboarding new employees by coordinating desk setups, IT support, and orientation materials. Serve as a point of contact for employee inquiries regarding office resources. Support employee engagement initiatives, including organizing office events, celebrations, and team-building activities.
  • Vendor & Contract Management: Liaise with vendors and service providers, ensuring contracts are current and services are delivered as agreed. Negotiate pricing and terms with suppliers to optimize cost-effectiveness.
  • Collaboration & Communication: Work closely with UK leaders, managers, and departments at our HQ in the U.S. and EU on various initiatives, policies, and procedures, ensuring alignment and seamless operations across regions.
  • Technology & Equipment Management: Oversee the maintenance of office technology, including computers, printers, telephones, and audiovisual equipment. Work with IT support to troubleshoot basic technical issues and manage hardware/software requirements.
  • Event Planning & Coordination: Organize company events, meetings, and conferences, both on-site and off-site. Arrange logistics for catering, transportation, and accommodation when necessary.
  • Budget & Expense Management: Monitor and track office-related expenses, ensuring adherence to the budget. Assist with budget forecasting for office management and operational needs. Assumes primary contact responsibility for all facilities-related vendors and contract negotiation.
Requirements:
  • Four-year college degree with experience commensurate with job requirements
  • Four plus (4+) years Office Management experience at Small to large, multi-locations in a corporate environment
  • Experience working with multiple vendors and managing cross-functional teams
  • Experience building and managing teams and designing and implementing effective processes and procedures
What We Offer:
  • A great place to work with fantastic people
  • Competitive compensation
  • Comprehensive benefits – Medical/dental, paid time off, sick time, paid holidays, profit sharing, life insurance, and more

We are an equal opportunities employer and welcome applications from diverse candidates. All submissions for open positions should be received through Yardi's applicant portal, accessed from Yardi's corporate website.