Financial Operations Coordinator

3 weeks ago

Gloucester, Gloucestershire, United Kingdom Zello Full time

Position: Finance Administrator

Work Arrangement: Hybrid: Remote and Office

Objective: To deliver thorough Financial and Administrative support for Zello UK.

Working Hours: Flexible hours per week.

Compensation: Salary is negotiable.

Overview: This role is essential for managing financial and administrative tasks within Zello UK, ensuring accurate processing of monthly revenues and expenditures. The Finance Administrator will provide financial oversight and generate reports for the Managing Director, while also assisting in growth forecasting and budget preparation.

Key Responsibilities:

  • Support the preparation of monthly management accounts in collaboration with the Managing Director.
  • Administer the monthly payroll process.
  • Ensure timely payment of wages.
  • Maintain payroll documentation in coordination with HR.
  • Oversee PAYE, including tax and national insurance payments.
  • Conduct bookkeeping and maintain accounts up to trial balance, profit and loss statements, and balance sheets.
  • Generate invoices and monthly financial statements using accounting software.
  • Ensure prompt payment of invoices.
  • Perform daily banking tasks and reconcile bank statements.
  • Manage petty cash, ensuring accurate balancing and posting to the ledger.
  • Handle all accounting-related issues and produce financial management reports for the Managing Director.
  • Respond to inquiries via telephone, post, and email.
  • Create and post journals for income, expenditure, and balance sheet accounts as necessary.
  • Process invoice payments through BACS.
  • Control petty cash floats on an imprest basis across multiple sites.
  • Assist the Company Secretary with year-end HMRC returns, including P60s and P35s.
  • Support annual budget cycles and cash flow planning alongside the Managing Director and Group CEO/CFO.
  • Receive and organize incoming mail.
  • Perform general office duties as required.

Essential Qualifications:

  • Formal qualification in Finance, Accounting, or Economics.
  • A minimum of 3 years' experience in a Finance Administrator, Finance Assistant, or similar role.
  • Proficient in accounting software, such as Xero.
  • Advanced skills in MS Excel, including spreadsheet creation and financial functions.
  • Strong understanding of bookkeeping practices.
  • Excellent time-management and organizational abilities.
  • Outstanding communication skills, with the capacity to articulate ideas effectively.
  • Comprehensive knowledge of payroll procedures.
  • Strong ethical standards and sound judgment.
  • Proficient in Microsoft Office applications.
  • Demonstrated strong work ethic and ability to thrive in a high-pressure environment.

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