Sales Support Coordinator
4 weeks ago
We are seeking a highly organized and detail-oriented Sales Support Coordinator to join our team at Blue Octopus Recruitment Ltd. As a Sales Support Coordinator, you will provide administrative assistance to our Sales Account Managers, ensuring seamless communication and efficient workflow.
Key Responsibilities:- Receive and Forward Sales Calls: Confidently receive and forward sales calls to relevant sales contacts within the company, ensuring timely and accurate communication.
- Manage Sales Enquiries: Manage the sales enquiries email inbox, keeping track of enquiries and updating the company database to ensure accurate records.
- Coordinate Tender Responses: Co-ordinate tender responses internally in accordance with deadlines, working closely with the relevant Account Manager to ensure timely submission.
- Document Creation and Management: Create and update templates for NDA, PQQ, tender, and interview documentation, ensuring consistency and accuracy.
- Presentation Management: Create and manage the sales teams' presentations, ensuring they are up-to-date and visually appealing.
- Document Management: Set up, copy, scan, and store documents, ensuring internal databases are updated as required.
- Record Maintenance: Review and maintain the accuracy of records, editing where necessary to ensure they are up-to-date.
- Client Entertainment and Events: Assist with co-ordinating and sourcing of client entertainment and events, ensuring a positive experience for clients.
- Project Information Distribution: Liaise with and distribute project-related information with all levels of the project team and potentially external parties.
- Sales Meetings: Attend sales meetings when required, providing administrative support and taking minutes as necessary.
- CPD Bookings: Manage CPD bookings, ensuring timely and accurate record-keeping.
- Sales Research: Conduct sales research from LinkedIn, industry press, online posts, etc., and feed potential leads to sales teams.
- Sample Requests: Handle sample requests in conjunction with the factory, ensuring timely and accurate communication.
- Project Drawings: Produce and maintain a file of drawings from recently completed projects, ensuring accurate and up-to-date records.
- Reception Cover: Provide reception cover in the absence of the receptionist, ensuring seamless communication and administrative support.
The ideal candidate will have excellent communication skills (written and verbal), experience with CRM systems, and be confident in producing reports and using Excel. Experience in Microsoft Office, including PowerPoint, Outlook, and Publisher, is essential. AutoCAD experience would be an advantage but not essential.
In order to succeed, you will need to be positive, confident, and able to quickly establish working relationships with a variety of people.
The role is based out of our head office in High Wycombe. We are pleased to offer this role on a part-time or full-time basis; hours will be discussed with applicants at interview.
We offer a competitive salary and benefits, including 25 days holiday, private medical cover*, pension contribution*, access to employee assistance programme with excellent wellbeing benefits, alongside the opportunity to work in a well-established and friendly company.
*subject to qualifying periods.
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