Research Contracts Officer

4 days ago


Dalkeith, Midlothian, United Kingdom Edinburgh Napier University Full time

Job Summary:

The Research Contracts Officer will play a crucial role in providing a comprehensive research contract review and approval support service for research and knowledge exchange projects. This position requires a strong understanding of contract law, intellectual property management, and contract negotiation skills.

Key Responsibilities:

  • Provide contract review services for external activities in liaison with colleagues across Research, Innovation and Enterprise and the wider University.
  • Assess projects for contractual, financial and reputational risk and deal with any high-risk elements.
  • Take responsibility for contracts where the level of risk to the University is considered to be high.
  • Assist with risk assessment and analysis of any projects with external partners, funders, clients and sub-contractors.
  • Arrange commercialisation status and financial evaluations of proposed counterparties where required.
  • Liaise with Research Funding Managers and Business Development Relationship managers to review the IP arrangements within contracts to identify those likely to require protection and/or which may have commercial potential.
  • Review and modify any resulting contract terms and conditions.
  • Provide contracts support to Built Environment Smarter Transformation (BE-ST), an Innovation Centre hosted by the University.
  • Assist the Research Contracts Manager with review and development of the contract procedures, documentation, templates and controls.
  • Assist with reviews of University policies and procedures which affect the evaluation, approval and conduct of external projects.
  • Review contracts and provide feedback to colleagues in the Research, Innovation and Enterprise office among others, for research, commercial and non-commercial proposals, contracts, sub-contracts and awards.
  • Handle standard contract matters at all stages from initial drafting and negotiation through to dealing with completion.
  • Assist the Research Contracts Manager with drafting, negotiation and completion of more complex contracts and projects.
  • Liaise with post-award staff to ensure full compliance with relevant financial regulations.
  • Ensure the delivery of a consistent and professional customer led service to staff, support departments and clients involved in external income activities.
  • Problem solving on specific issues arising during the course of activities with both internal and external customers.
  • Work with other member of RIE to actively raise the awareness of the services throughout the University and assist the Research Contracts Manager in the provision of training to team members.
  • To identify matters for which it is necessary or beneficial to obtain legal advice from the University's solicitors in support of the activities supported by the role, in accordance with the protocols put in place by Governance Services, and to liaise with authorised instructors in respect of the formal instruction of such legal advice.
  • To liaise with Governance Services regarding the use of external legal advice and the monitoring and review of the legal service providers performance under their contract.

Requirements:

  • Degree in Business Administration, Law or equivalent relevant work experience with contracts.
  • Minimum of 3 years experience of contract management.
  • Experience of working in Higher Education or public sector.
  • Recent relevant experience of large-scale (>£500K) contract management.
  • Sound knowledge of contract law.
  • Good working knowledge of intellectual property management.
  • Experience of monitoring and reporting contracts to satisfy audit requirements.
  • Strong negotiating skills.


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