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Part Time Office Manager

2 months ago

Swindon, Swindon, United Kingdom Oxford Health NHS Trust Full time

About the Role

Oxford Health NHS Trust is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our administrative functions.

Key Responsibilities

  • Provide administrative support to the clinical teams, ensuring effective communication and coordination of tasks.
  • Manage and maintain accurate records, files, and databases, ensuring confidentiality and security.
  • Develop and implement administrative processes and procedures to improve efficiency and productivity.
  • Coordinate travel arrangements, meetings, and events, ensuring timely and effective communication.
  • Provide exceptional customer service, responding to inquiries and resolving issues in a professional and courteous manner.

Requirements

  • Higher Education qualification (A-Level/NVQ III standard) or equivalent/previous experience in an Administration Assistant role.
  • Proven experience of working in an office environment, with excellent organizational and time management skills.
  • Ability to produce high-quality correspondence and reports, with excellent written and verbal communication skills.
  • Experience of using Office computer programs, including Excel, Word, MS Teams, and Outlook.

What We Offer

  • Excellent opportunities for career progression and professional development.
  • Individual and Trust-wide learning and development programs.
  • 27 days annual leave, plus bank holidays, rising to 33 days with continuous service.
  • NHS Discount.
  • Pension scheme.
  • Lease car scheme.
  • Employee Assistance Programme.
  • Mental Health First Aiders.
  • Staff accommodation (waiting lists may apply).
  • Staff networking and support groups.

About Us

Oxford Health NHS Trust is a leading provider of physical, mental health, and social care services across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath, and North East Somerset. Our services are delivered at community bases, hospitals, clinics, and people's homes, with a vision to deliver outstanding care by an outstanding team.

Our Values

We are committed to delivering Caring, Safe, and Excellent care to our patients and communities. We offer a wide range of benefits designed to support your career and wellbeing, including excellent opportunities for career progression, individual and Trust-wide learning and development programs, and a comprehensive benefits package.