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Financial Operations Assistant

2 months ago

Inverness, Highland, United Kingdom Highland Coast Hotels Full time

About the Role

We are seeking a highly skilled and detail-oriented Financial Operations Assistant to join our dynamic team at Highland Coast Hotels. As a key member of our finance department, you will play a crucial role in ensuring the efficient management of financial processes and procedures across our hotel portfolio.

Key Responsibilities

  • Financial Processing and Record Keeping
    • Manage the company purchase ledger, process invoices, upload bank statements, and update BACS receipts.
    • Ensure accurate and timely financial record-keeping, maintaining compliance with internal controls and regulatory requirements.
  • Account Reconciliation
    • Regularly reconcile bank accounts and balance sheet items, identifying and resolving discrepancies in a timely manner.
    • Perform thorough analysis of financial data to ensure accuracy and completeness.
  • Expense Management
    • Process expenses, petty cash transactions, and manage tracking of oil, gas, and mileage for each property.
    • Implement and maintain effective expense management procedures to minimize costs and optimize financial performance.
  • Financial Reporting and Analysis
    • Prepare month-end financial reports, sustainability reports, and support VAT returns and journal entries.
    • Develop and maintain financial models and forecasts to inform business decisions.
  • Payroll and Staff Management
    • Assist with monthly payroll preparation, process gratuity payments, and maintain staff accommodation records.
    • Ensure accurate and timely payment of staff salaries and benefits.
  • Compliance and Audit Support
    • Ensure compliance with internal controls, prepare documentation for audits, and maintain organized financial records.
    • Collaborate with internal stakeholders to address financial concerns and implement corrective actions.
  • Support and Communication
    • Respond to hotel staff queries and collaborate with various departments to address financial concerns.
    • Provide exceptional customer service, ensuring timely and accurate resolution of financial issues.
  • Additional Responsibilities
    • Perform ad-hoc duties and assist with special projects to improve financial processes.
    • Contribute to the development and implementation of financial policies and procedures.

Requirements

  • Experience and Qualifications
    • Minimum 2 years of experience in a similar role, preferably in the hospitality industry.
    • HND in Accounting, Finance, or related field; or professional certification desirable.
  • Skills and Competencies
    • Proficiency in accounting software, Microsoft Excel, and financial management tools.
    • Strong attention to detail, excellent organizational skills, and the ability to analyze financial information.
    • Excellent communication skills, both verbal and written, to liaise with internal stakeholders and hotel teams.
    • Proactive approach to identifying and resolving discrepancies, with adaptability to changing processes.
    • Commitment to upholding ethical standards and maintaining confidentiality.
    • Adaptability and flexibility to work remotely and travel to hotels in the North Highlands as required.
    • A positive attitude and a collaborative approach to teamwork, contributing to the success of our finance department and hotel portfolio.

About Highland Coast Hotels

We are a collection of unique hotels located along the North Coast 500 with our people at the very heart of what we do. Spirit, warmth, authenticity, that's what we look for. We encourage curiosity, energy, passion, and fun. Creating experiences that exhilarate and enlighten our guests as we showcase the very best in Highland Hospitality. It's important to us that we nurture and develop our people to be the very best they can be. Training and career opportunities are on offer along with fabulous work locations, great rates of pay, flexible hours, and lots of other lovely perks.