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Procurement Specialist

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Aberdeen, Aberdeen City, United Kingdom Petrofac Full time
Petrofac Procurement Specialist Job Description

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Job Summary

We are seeking a highly motivated and experienced Procurement Specialist to join our team. The successful candidate will be responsible for sourcing and procuring operations and/or engineering materials and services from Company AVL in the most efficient and cost-effective method.

Key Responsibilities
  • Source and procure operations and/or engineering materials and services from Company AVL in the most efficient and cost-effective method in accordance with Company procedures and code of business conduct.
  • In conjunction with the Purchasing team lead/manager and project team develop project/contract specific purchasing strategy and implement as required.
  • Participate in detailed procurement planning work to ensure timely selection of suppliers and optimal timing of order commitments.
  • Coordinate with project/ops teams to establish bidders' list including pre-qualification activities where required, subsequent issue of pre-qualification questionnaires and preparation of tender lists.
  • Lead all price negotiations with suppliers/bidders to achieve demonstrable price reductions, resolving claims and handling variations with suppliers subject to company delegation of authority and in association with Supply Chain Management.
  • Post order administration including variations, expediting and inspection requirements, invoice queries, completion of performance feedback (FPAL) for close out.
  • Manage the approval, reporting and presentation activities around delegated scopes to both internal and external bodies, including progress of buying against project schedule, maintaining procurement status reports and maintaining purchase order records from award through to close out and archiving.
  • Ensure the correct use of the ERP system, Oracle for all procurement activities.
  • Attend and participate in progress meetings as well as represent the Supply Chain function at meetings when required.
  • Review purchase requirements to ensure that sufficient information is available to proceed and that the required delivery date is defined and agreed with the project.
  • Liaise effectively with project/ops teams and foster relationships internally and with suppliers and clients.
  • Where applicable, lead and manage direct reports within procurement teams to ensure all work undertaken by the team is in accordance with Company procedures and code of business conduct.
  • Ensure that purchases are executed in accordance and compliance with Company and statutory regulations, following the company process for importation and exportation of goods purchased out with the UK or being sent for repair.
Requirements
  • Project experience in expediting and/or purchasing roles, particularly fabrication, engineered packages, spares and bulk items.
  • Local supply market knowledge.
  • Experience in an Expediting role with specific experience in Supply Chain delivery for oil and gas projects.
  • Highly motivated, driven and pro-active who can interpret and constantly seeks to achieve project schedules.
  • Good IT skills in MS packages and experience in specific Procurement systems such as ORACLE.