HR Administrator

2 days ago


East Rainton, United Kingdom Three Sixty Talent Full time
HR Administrator Job Description

Three Sixty Talent is seeking an experienced HR Administrator to support the delivery of a comprehensive HR administration service. This role will serve as the primary point of contact for all HR-related queries and will assist in managing the employment lifecycle, ensuring that all HR records are accurate and up-to-date.

Key Responsibilities:
  • Onboarding Administration: Manage all administrative processes associated with onboarding new employees, including preparing contracts of employment, updating databases, sending offer letters, and reviewing recruitment submissions.
  • Employment Checks: Conduct and verify employment checks such as reference checks, right-to-work documentation, medical checks, qualifications, and DBS checks where applicable.
  • Payroll Administration: Prepare and log payroll instructions for the monthly payroll run, including recording new starters, leavers, salary changes, and other relevant employee data. Ensure all payroll data is saved in the appropriate folders.
  • Database Management: Maintain and update the HR database to reflect current employee details accurately. Ensure all personal information changes are updated promptly across all relevant systems.
  • System Support: Act as the primary contact for queries related to HR systems, including payroll, leave and absence, and performance management systems, providing support and resolving issues as needed.
  • Meeting Assistance: Assist in formal meetings such as employee disciplinaries and grievances, performing tasks as directed by the HR Manager or Head of HR.
  • Exit Process: Acknowledge resignations, inform Line Managers of the process, calculate any outstanding annual leave, and conduct exit interviews either face-to-face or by phone.
Qualifications and Skills:
  • Administrative Skills: Proficient in handling administrative tasks, managing records, and ensuring data accuracy.
  • Attention to Detail: High level of accuracy in data entry and record-keeping.
  • Communication: Strong verbal and written communication skills for effective liaison with employees and HR team members.
  • Organisational Skills: Ability to manage multiple tasks efficiently and meet deadlines.
  • Technical Proficiency: Familiarity with HR systems and software. Proficient in Microsoft Office Suite, especially Excel.
  • Team Player: Collaborative mindset with the ability to work effectively within a team and build strong working relationships.
  • Experience: A minimum of 3 years HR Administration experience required.

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