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Office Operations Coordinator

2 months ago

Leeds, United Kingdom RABB-IT Full time

Position:
Office Operations Coordinator

Location:
Remote

Compensation:
Approximately £30,000 annually

Employment Type:
Full-time, Permanent

Are you an experienced Office Operations professional with a minimum of 5 years in an administrative capacity? Are you seeking a stable opportunity to become an integral part of a vibrant team? Do you desire a new challenge that encompasses a variety of responsibilities within a small yet highly motivated IT organization?

This role may be the perfect fit for you.


We are looking to enhance our team with a skilled Office Operations Coordinator who can ensure our operations run smoothly and support our various teams.


We require a proactive individual who is willing to engage in diverse tasks and contribute to our success.

We seek someone who is detail-oriented and can identify areas where assistance is needed, providing support as necessary.

We need a seasoned expert with a background in office management, sales support, financial administration, human resources, scheduling, and travel coordination, all while ensuring the office environment is efficient for our teams.

Our company operates in a fast-paced setting, so you must excel at managing multiple tasks simultaneously.


This position encompasses a wide range of responsibilities and is defined more by your willingness to embrace new challenges and support the company's growth.


Key Responsibilities:


Provide operational support to the sales and project teams, including processing contracts and orders, scheduling technical visits, coordinating projects, generating purchase orders, and gathering accurate pricing and lead time information.

Monitor contract renewal timelines and maintain important dates
Assist the finance department with invoicing for agreements and projects, as well as managing collections
Maintain human resources records, including leave and absence tracking, training schedules, and policy documentation
Support the recruitment and onboarding processes
Ensure all Health & Safety documentation and checks are current
Organize and manage the storage of all operational policies and procedures, creating a comprehensive Electronic Operating Manual
Adapt your work approach to meet the evolving needs of the business

About You:

Minimum of 5 years' experience in an administrative role
Ability to communicate effectively with individuals at all levels, from entry-level staff to executives
At least Grade C or Level 4 GCSEs in Mathematics and English
Exceptional spelling and grammar skills; attention to detail is crucial
Proficient in Excel, with experience in Pivot Tables, VLookup, and 'IF' statements
Experience in documenting processes and maintaining operational procedures
Strong analytical thinking and organizational skills
Ability to work independently, taking on responsibilities and challenges without constant oversight
Proactive and results-driven attitude
Positive demeanor with effective time management and workload organization
Confident and approachable, fostering a collaborative team environment
Solution-focused mindset with the ability to adapt to a dynamic workplace
Desire to commit long-term and grow alongside the company
Ability to remain calm under pressure while maintaining attention to detail
Computer literate, with proficiency in IT tools, including CRM systems, accounting software, video conferencing, and Microsoft applications
Valid driving license and access to a vehicle

Benefits:
Supportive work environment
25 days of annual leave plus an additional day off for your birthday
Healthcare and wellness program
Pension plan with additional employer contributions
Training and personal development opportunities
Complimentary parking
Monthly team lunches
Life insurance coverage
Engaging staff events
Positive company culture that encourages growth and development
Employee referral incentives
Pension and electric vehicle salary sacrifice options