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Scientific Services Administrative Coordinator

2 months ago

Southampton, Southampton, United Kingdom Reed Full time
Job Description

Reed is seeking a highly organized and detail-oriented Scientific Services Administrative Assistant to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional support to our Scientific Services team.

Key Responsibilities:
  • Correspondence and Communication: Handle incoming and outgoing correspondence, respond to emails, and make phone calls in a professional and timely manner.
  • Database Management: Accurately input and update information onto various databases within the unit, ensuring data integrity and accuracy.
  • Query Resolution: Interrogate databases to resolve queries and provide accurate information to internal and external stakeholders.
  • Document Generation: Create standard and non-standard documents, such as reports and presentations, to support the team's needs.
  • Administrative Support: Perform general administrative duties, including managing incoming and outgoing mail, and maintaining a clean and organized workspace.
  • Team Collaboration: Liaise with internal and external teams, departments, agencies, and companies to provide guidance and support as needed.
  • Service Level Agreements: Adhere to Service Level Agreements within the Summary Justice Unit, ensuring timely and efficient delivery of services.
  • Coverage and Support: Provide coverage to other sections as directed by the Summary Justice Team Leader, ensuring seamless support to the team.
Requirements:
  • Experience: 1+ years of experience working in a busy office environment, with a strong background in administrative support.
  • Skills: Proficient in computer and keyboard skills, with the ability to learn new software and systems quickly.
Desirable Qualifications:
  • Knowledge: Familiarity with police organization and structure, as well as the criminal justice system.