Executive Assistant to the Senior Leadership Team in Medicine

1 month ago

Doncaster, Doncaster, United Kingdom Doncaster & Bassetlaw Teaching Hospitals NHS FT Full time

Position Overview

An exceptional opportunity has emerged within the Division of Medicine. We are seeking a highly effective communicator who is innovative, optimistic, and driven to join our team. Both full-time and part-time positions are available.

We aim to recruit a well-organized administrative professional to deliver comprehensive and efficient secretarial support to the Senior Leadership Team within the Division.

Candidates should possess a flexible work ethic, demonstrating the ability to operate with minimal oversight, prioritize tasks effectively, and manage complex or sensitive matters. A solid understanding of information governance and confidentiality protocols, along with knowledge of records management practices, are critical components of this role.

Key Responsibilities

Candidates must exhibit outstanding communication, organizational, and collaborative skills, with experience in supporting and motivating others in a fast-paced office or customer service setting.

The successful candidate will need to have prior experience in a secretarial capacity, the capability to produce concise meeting minutes, and a strong proficiency in Microsoft Office applications, particularly in the use of databases. A qualification in English Language at GCSE level or its equivalent is also required.

About Our Organization

Doncaster & Bassetlaw Teaching Hospitals NHS FT is a prominent acute trust in Yorkshire, catering to a community of over 440,000 individuals. Our services are distributed across three primary hospital sites and various additional facilities, employing more than 7,000 staff members.

Our mission is to equip those who join Team DBTH with the resources and opportunities necessary for career advancement. We are committed to helping you Develop, Belong, and Thrive within our organization.

As a proponent of flexible working arrangements, we strive to ensure that you can work in a manner that best serves our patients and meets your needs. We encourage discussions about potential flexible working options, and if feasible for the service, we will endeavor to accommodate your preferences.

As an equal opportunity employer, we welcome applications from all sectors of the community, particularly from underrepresented groups, including individuals with disabilities, members of ethnic minorities, and those from LGBTQ+ communities.

We provide a variety of benefits to support our staff, including:

  • A wide range of learning and development opportunities
  • NHS Pension Scheme
  • Generous holiday entitlement in accordance with Terms & Conditions
  • Comprehensive health and wellbeing support
  • NHS Car Lease schemes and various salary sacrifice options
  • Discounts on dining, travel, shopping, and financial services through external providers

Job Responsibilities

For further details, please refer to the attached job description and person specification. It is essential to review both documents thoroughly.

Please be aware that if your application is successful, you will be required to present original certificates for the qualifications listed in the person specification under essential criteria.

Knowledge and Experience

Essential Criteria

  • Proven recent experience in a secretarial or administrative role
  • Proficient knowledge of Microsoft Office software, particularly Word and Excel
  • Familiarity with office procedures
  • Experience in taking and transcribing meeting minutes
  • Understanding of GDPR and data protection regulations

Desirable Criteria

  • Demonstrated experience in an administrative role within a healthcare setting
  • Familiarity with recruitment processes

Qualifications and Training

Essential Criteria

  • A good standard of education or equivalent experience

Desirable Criteria

  • GCSE English Language - minimum Grade C or equivalent
  • Trained loggist or willingness to complete loggist training

Interpersonal Skills

Essential Criteria

  • Ability to communicate effectively in both written and verbal formats
  • Capacity to work collaboratively within a team environment
  • Maintain confidentiality at all times in accordance with the Data Protection Act (1998)
  • Proactive approach with the ability to adapt to changing deadlines

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