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Office Coordinator

2 months ago

Peterborough, Peterborough, United Kingdom Activate Group Limited Full time

Job Title: Office & Events Coordinator

About the Role

We are seeking a highly organized and detail-oriented Office & Events Coordinator to join our team at Activate Group Limited. As an Office & Events Coordinator, you will be responsible for a variety of tasks ranging from reception duties to assisting with company events planning.

Key Responsibilities

  • Welcome all visitors in a professional manner and ensure any client visits are planned and resourced correctly.
  • Deal with all inbound calls to the reception phone and triage or transfer as necessary.
  • Manage the administration of staff fob keys, post duties, and deliveries.
  • Assist the Group Executive Assistant with facilities management, including overseeing the replenishment of stock and managing external contractor requirements.
  • Perform administration duties, including supporting the Operations team on a daily basis.
  • Work with the Group Executive Assistant on projects and tasks related to employee benefits, engagement activities, and company events.
  • Assist with all company events planning and bookings of events.
  • Be one of the main points of contact within the engagement team to assist in planning all internal events across the business.
  • Contact external customers and clients around meetings and events.

Requirements

  • Exceptional communication skills, both written and verbal.
  • Good problem-solving skills.
  • Excellent time management skills and evidence of self-motivation.
  • Good knowledge of Microsoft Office.
  • Ability to build and maintain good relationships with customers and employees at all levels.
  • Customer-focused attitude and experience.
  • Excellent attention to detail.

What We Offer

  • 33 days holiday (including bank holidays)
  • Personal health cash plan – claim back the cost of things like dentist and optical check-ups
  • Enhanced maternity/paternity/adoption/shared parental pay
  • Life assurance: three times basic salary
  • Free breakfasts and fruit
  • Birthday surprise for everybody

About Us

Activate Group Limited is a leading provider of accident repair services, employing over 700 team members nationwide. We work with some of the UK's largest fleets and insurance companies, supporting drivers who have been involved in a road incident at our contact centres in Halifax and Peterborough.

We look after every step of the repair process, repairing vehicles at our own Activate Accident Repair body shops, and through a UK-wide network of independent repair partners.

Our purpose is to make someone's bad day better, and our values define who we are and how we work with team members, customers, and suppliers:

  • Make it happen – Be accountable. Take the initiative, work fast, and do a great job.
  • Strive for better – Be bold. Challenge the norm – make small improvements often.
  • Win together – Be a team-player. Win together, learn together, respect each other.