Office Operations Coordinator
4 weeks ago
Position Overview
ABL Health Ltd is a leading community health organization dedicated to providing exceptional support services. We are currently seeking a skilled Office Operations Coordinator to enhance the efficiency of our administrative functions within our Stop Smoking services.
Key Responsibilities
The successful candidate will play a vital role in ensuring the seamless operation of various administrative processes. Responsibilities include:
- Managing client referrals and ensuring timely processing to meet service objectives.
- Coordinating appointment scheduling and directing clients to appropriate practitioners.
- Handling incoming communications from clients and health professionals with professionalism.
- Maintaining accurate and confidential patient records in both electronic and paper formats.
- Overseeing the ordering and inventory management of stop smoking medications and promotional materials.
- Preparing reports and documentation as required by management.
- Facilitating meetings and training sessions, including minute-taking and resource preparation.
- Supervising a small team of administrative staff to ensure high-quality service delivery.
Essential Skills and Qualifications
The ideal candidate will possess:
- Proven experience in an administrative role, preferably within a healthcare environment.
- Strong organizational and communication skills, with the ability to engage effectively with diverse audiences.
- Proficiency in managing electronic diaries and utilizing office software.
- A commitment to maintaining confidentiality and adhering to information governance standards.
- Ability to work collaboratively within a team while also demonstrating self-motivation and initiative.
About ABL Health Ltd
ABL Health Ltd is committed to delivering innovative and effective health services in collaboration with individuals and communities. We value quality, trust, and continuous improvement in all our operations.
We encourage candidates who are passionate about making a difference in community health to consider this opportunity.
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