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Procurement and Vendor Management Director
2 months ago
We are seeking a highly skilled and experienced Procurement and Vendor Management Manager to join our team at Worcestershire Acute Hospitals NHS Trust.
Key Responsibilities:- Support the Head of Procurement or Senior Category Manager in ensuring all non-pay spend is governed by and subject to proficient procurement.
- Maintain overall understanding of Trust spend using a variety of data sources including Oracle, Bravo and supplier data to establish a detailed knowledge of Trust expenditure by Supplier, Site, Division, Department & Commodity.
- Engage and work closely with senior stakeholders who provide healthcare and support services to help identify improvements and changes in practice arising from supply market opportunities.
- Develop and maintain relationships with stakeholders to maximise Procurement performance and non-pay efficiencies across the Trust.
- Provide expert strategic procurement advice to stakeholders.
- Lead on category management within one or more Categories under the direction of the Head of Procurement or Senior Category Manager.
- Develop and implement Tender activity as directed by Head of Procurement or Senior Category Manager with internal Divisional leads across the organisation at OJEU level.
- Assist with the development of robust evaluation criteria for all accreditation processes to ensure that they are transparent and capable of withstanding legal challenge.
- Produce a project plan for each procurement to highlight the key milestones, identify any barriers and alternatives to circumnavigate these problems to deliver the projects on time.
- Report any barriers to the progression of any projects following the departmental procedures after making every effort to progress prior to escalating.
- Ensure the timely provision of project progress and savings delivery to feed into workplan and monthly reporting timescales.
- Report agreed savings to the Head of Procurement or Senior Category Manager as per department procedures to ensure timely reporting to the PMO.
- Ensure that Divisional management and PMO are clear on progress with initiatives and aware of potential barriers/delays so action plans to overcome these can be put in place.
- Identify Quality Cost Improvement Initiatives (CIP) from spend and supplier analysis and dialogue with Divisional leads across the Trust as agreed with the Head of Procurement or Senior Category Manager.
- Monitor contracts to ensure contract governance is in place and coordinate supplier/stakeholder contract monitoring and improve performance to support the CIP agenda.
- Maintain an up-to-date understanding of Government and Department of Health directives such as the National NHS Procurement Strategy (Better Procurement, Better Value, Better Care) and other DoH initiatives that relate to the Procurement service.
- Work in conjunction with collaborative procurement organisations including, but not limited to NHS Supply Chain, Crown Commercial Services etc.
- Deputise for the Head of Procurement or Senior Category Manager.
- Manage and promptly deal with complaints and concerns from Directorates on commercially sensitive and complex supply issues, using careful analysis and judgement and responding positively through the use of empathy, persuasion and negotiations to deliver effective resolutions to issues raised.
- Provide advice on Terms and Conditions of Contracting and procurement legal issues before, during and after award of contracts.
- Communicate clearly and succinctly, using the appropriate language for the audience in a way which motivates and supports other members of the team.
- Respond to local clinical staff and potential or existing provider enquiries, either written, email, face to face or telephone using empathy and judgement in an efficient and effective way.
- Advise customers and implement legal or financial changes within EU, Public Contracts Regulations and Guidance and procurement thresholds.
- Liaise with other Procurement specialists and other team members on a daily basis in order to ensure accurate and up to date information related to the procurement plan is disseminated.
- Assist the Head of Procurement or Senior Category Manager with implementation of Departmental policies, procedures and strategies.
- Be responsible for the delivery of a number of strategic objectives within the Trust's Procurement Strategy document.
- Work closely with user departments, usually as part of a Multi-Disciplinary Team, in order to understand their need and interpret these through to the appropriate commercial agreements.
- Represent Trust at national and regional events and projects.
- Undertake any other assignments or duties allocated by the Head of Procurement or Senior Category Manager.
The work pattern is unpredictable due to the requirement to respond to urgent requests from Trust Managers and Suppliers.
