Senior Facilities Coordinator

3 weeks ago

West London, United Kingdom Property Management Recruitment Full time

Position Overview:

Our client, a leader in the property management sector, is seeking a Facilities Manager to oversee operations at a prestigious residential development.

This role involves the supervision of the development, execution, and upkeep of essential mechanical, electrical, and safety systems, ensuring any potential issues are promptly addressed.

Key Responsibilities:

  • Oversee all reactive and planned maintenance activities, ensuring service partners provide the necessary certifications, documentation, reports, and invoices.
  • Manage contracts and service delivery for hard service partners, ensuring compliance with specifications.
  • Evaluate service contracts and performance metrics in accordance with company protocols, measuring service provider performance against established SLAs and KPIs.
  • Assist in preparing the Service Charge Budget and monitoring expenditures, contributing to quarterly and annual reconciliations for client reports.
  • Authorize service provider invoices in alignment with established processes and procedures.
  • Perform any additional reasonable duties necessary for the effective operation of the site.
  • Establish a comprehensive inventory of mechanical and electrical assets on-site, defining maintenance requirements to support effective estate management.
  • Conduct regular inspections of plant rooms and common areas, directing and managing any necessary remedial work in accordance with company procedures.
  • Foster positive relationships with colleagues, service providers, clients, and residents.
  • Implement and maintain rigorous technical standards, systems, and processes.
  • Influence technology strategies and decisions with a high level of expertise.
  • Provide guidance to ensure compliance with relevant legislative requirements and standards.
  • Coordinate regular testing of equipment and systems to identify faults and recommend improvements.
  • Serve as a primary contact for customers experiencing technical issues.
  • Assist with testing and preventive maintenance of key building systems.
  • Oversee Health & Safety compliance across the estate, ensuring adherence to all relevant legislation and company policies.

Candidate Profile:

  • A minimum of 3 years' experience in a similar facilities management role.
  • Possession of an IOSH or NEBOSH qualification.
  • Understanding of energy efficiency and sustainable development practices.
  • Proven experience in planning and managing workloads effectively.
  • Exceptional attention to detail.
  • Strong analytical and problem-solving abilities.
  • Effective communication skills across all levels of the organization.
  • Solid knowledge of building engineering systems, maintenance of building fabric, and associated services.
  • Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

AMRT1_UKCT

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