Finance Assistant

4 weeks ago

Glasgow, Glasgow City, United Kingdom Dalkia Full time
Job Title: Finance Assistant

We are seeking a highly skilled and organized Finance Assistant to join our team at Dalkia UK. As a key member of our finance team, you will be responsible for providing administrative support to our financial operations, ensuring accurate and timely financial data, and maintaining a high level of customer satisfaction.

Key Responsibilities:
  • Raise sales invoices in the required format in a timely manner.
  • Raise and maintain deductions trackers with accurate accrual data.
  • Run work in progress reports and have meetings with operational teams to ensure allocations are correct, controlling WIP build-up and chasing required documentation to bill clients promptly.
  • Cash management and debt chasing.
  • Support the team in resolving purchase invoice queries, managing GRN processes.
  • Support liaising with suppliers and subcontractors to resolve invoicing queries.
  • Maintain accurate P&L information for individual contracts and contract data on the commercial system.
  • Implement and provide contract data as required by Commercial Managers.
  • Conduct all financial data in reference to DALKIA's month-end dates.
  • Assist with the control of all financial and commercial aspects of associated contracts in conjunction with Commercial/Contract Manager.
  • Assist in the production of supporting financial information for the administration of additional works and project works.
  • Maintain and update both manual and computer records relating to areas for which DALKIA are responsible, including credit notes and audit trails of authorization.
  • Prepare and issue predefined reports and documentation, which form part of the contract, including customer's internal and external reports.
  • Assist Managers in the preparation and collation of their monthly reports.
  • Administer and ensure all relevant quality management, ensuring documentation is maintained and amendments incorporated and adhered to as required.
  • Undertake office duties for required contracts, correspondence, and filing.
  • Update electronic records, purchase ordering, and administration in relation to subcontractors.
  • Support in delivery of valuations and presentation of results within deadlines.
  • Contract renewal documentation.
  • Enable full audible trails with, for example, sales invoices, timesheets, material orders, and delivery notes.
  • Undertake any other reasonable duty as directed by your line manager.
Requirements:
  • Excellent customer care qualities.
  • Self-motivated with good communication skills, demonstrating effective planning and time management.
  • Demonstrate the ability to integrate within a changing environment and take ownership and responsibility.
  • Experience of working in a finance/commercial role.
  • Good working knowledge of MS Word, Excel, Access.
  • Ability to interface with people, including customers, suppliers, and employees at all levels.
  • GCSE (or '0' Level equivalent) passes in Maths and English or recognized equivalent.
  • Good knowledge of Health and Safety in the workplace.
Benefits:
  • Full induction and training.
  • 25 days holiday.
  • Holiday purchase scheme.
  • Birthday holiday.
  • Health care.
  • Pension.
  • Enhanced maternity and paternity pay.

This role is subject to an Enhanced DBS check, the cost of which will be funded by the Company. Applicants who are shortlisted will be required to complete an application form prior to interview.

We're committed to treating all our job applicants fairly and with respect. If you need adjustments, we're happy to discuss that with you. Please contact our talent acquisition team in confidence.

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