Administrative Support Specialist

4 weeks ago


Shipley, Bradford, United Kingdom Integra People Full time
{"title": "Administrative Assistant", "description": "Job Summary

Integra Education is seeking a highly organized and detail-oriented Administrative Assistant to provide crucial support to our team in the Baildon area.

The successful candidate will be responsible for ensuring smooth administrative operations, coordinating lesson materials, tracking key reports, supporting IT, and assisting in scheduling and compliance.

Key Responsibilities:

  • General Administrative Support: Provide administrative assistance to the Lead Professional, including managing email correspondence, filing, and updating key documents.
  • Meeting Support: Set up meetings between team members and therapists, record and distribute detailed minutes and action items within the allocated deadline.
  • Safeguarding and Lesson Support: Monitor compliance with safeguarding protocols, ensure accurate reporting of concerns, and support the Lead Tutor in identifying and reporting any safeguarding concerns that arise during lessons.
  • Induction of New Staff: Prepare and send welcome packs to new tutors, including handbooks, Zoom links, and policies, and schedule induction meetings and training sessions.
  • Financial Administration: Track invoices for services and materials, cross-referencing them with meetings, reports, and orders to ensure accuracy, and maintain a detailed log of expenditure related to the student's provision.

Requirements:

  • Proven experience as an Administrative or Personal Assistant.
  • Availability to work Monday to Friday, 8:30 AM to 5:30 PM.
  • Enhanced DBS on the Update Service.
  • Strong communication skills, both verbal and written, with confidence in delivering information effectively.
  • Highly organized with the ability to manage multiple tasks simultaneously.
  • Demonstrated expertise in scheduling and planning.
  • Exceptional time management skills, with a strong ability to prioritize tasks and manage workload efficiently.

Benefits:

  • Hourly pay of £15 (UMB).
  • Flexible payment schedule - choose between weekly or monthly.
  • Complimentary online CPD training courses - fully funded by us.
  • Comprehensive support from the dedicated team throughout the package.

If you're interested in this role and would like to learn more, please don't hesitate to get in touch.", "lang_code": "en"}



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