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Office Coordinator

2 months ago

Leeds, Leeds, United Kingdom United Living Group Full time
About the Role

We are seeking a highly organized and personable Office Manager to join our team at United Living Group. This role is crucial to ensuring the smooth operation of our office and providing essential support to our site team.

Key Responsibilities
  • Front of House Duties:
    • Meet and greet all site visitors, ensuring a warm and professional welcome.
    • Manage the visitor log and ensure all guests are directed to the appropriate personnel.
  • Office Supplies Management:
    • Monitor and replenish office supplies, including stationery, kitchen supplies, and other essentials.
    • Coordinate with suppliers to ensure timely deliveries and manage inventory levels effectively.
  • Cleaning Coordination:
    • Manage and coordinate the office cleaning schedule, ensuring the office is maintained to a high standard.
    • Liaise with cleaning staff to address any issues and ensure tasks are completed as required.
  • Support to Site Team and Document Controller:
    • Assist the site team and Document Controller with filing and managing paperwork, ensuring all documents are organized and accessible.
    • Provide general administrative support, including photocopying, scanning, and archiving documents.
  • Meeting Support:
    • Attend meetings as required and record minutes, ensuring accurate documentation of discussions and action items.
    • Distribute meeting minutes to relevant parties in a timely manner.
  • IT and Office Systems:
    • Utilize office software and systems effectively to support administrative tasks.
    • Troubleshoot basic IT issues or coordinate with IT support as needed.
Requirements
  • Strong IT skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Excellent communication and interpersonal skills: Ability to interact professionally with visitors and team members.
  • Well-presented and professional demeanor: Representing the company effectively.
  • Strong organizational skills: Ability to multitask and prioritize tasks efficiently.
  • Previous experience: Advantageous but not essential.
Preferred Qualifications
  • Previous experience in office management: Reception, or a similar role.
  • Familiarity with document control: Office administration in a construction or site environment.
What We Offer
  • Competitive salary and benefits package:
  • A supportive and dynamic work environment:
  • Career Development: From the moment you join, you'll be supported to develop, grow your skill set and progress your career the way you want.
  • Cultivate: Access to our idea and innovation platform, empowering you to drive positive business change.
  • Cycle to work scheme:
  • Discounts: Access to our leisure and shopping discounts and rewards platform.
  • Employee Networks: Opportunity to join our organisation-wide employee networks, such as our Veteran's Network, Women's Network, and Young People's Network.
  • Health and Wellbeing Support: Access to our employee programme, including virtual GP and Dentist, mental health support and counselling, fitness and nutrition, and financial and legal advice.
  • Health Cash Plan:
  • Holidays:
  • Pension: Eligibility to join our pension scheme, with company contributions.
  • Personal Support Network: Dedicated buddy and mentor, and early careers community of peers.
  • Reward and Award Schemes: Access to our long service awards and above and beyond rewards.
  • Social Value: Encouragement to support social impact activities each year.