Bookings Coordinator

3 weeks ago

London, Greater London, United Kingdom Hearst Full time

At Hearst UK, we're always looking for talented individuals to join our team. As our Bookings Assistant - Luxury Hub, you'll play a key role in supporting the bookings team in the production and casting processes of all editorial front of book, jewellery and beauty shoots across ELLE and Harper's Bazaar.

About the Role

As a Bookings Assistant, you'll work closely with the Fashion Director and Bookings Director to ensure the smooth running of the bookings process. This will involve supporting the production and casting of editorial front of book, jewellery and beauty shoots, as well as sourcing models, crew and location.

About You

  • You'll have relevant experience in editorial bookings and contacts with model agencies and creative talent agencies.
  • You'll have in-depth knowledge of ELLE and Harper's Bazaar, including contributing creative teams.
  • You'll be interested in fashion trends, models and up-and-coming creative talent, including photographers.
  • You'll be able to produce FOB fashion shoots as requested, including sourcing models, crew and location.
  • You'll be able to go on set and assist with production where required.
  • You'll be able to send out commissioning forms and call-sheets as required and be the liaison between all parties involved in shoots.
  • You'll be able to handle and process all invoices relating to shoots, follow budgets and handle admin.
  • You'll be able to ensure budgets are up to date with accurate forecasts and actual spends, and invoices are logged once approved.
  • You'll be able to work as part of a creative team.
  • You'll be able to work in a fast-paced environment.
  • You'll have great attention to detail.
  • You'll be able to work to deadlines and multi-task.
  • You'll have experience with using a Mac computer, downloading and uploading images.
  • You'll be an ambassador of Hearst UK and its values.

What We Offer

At Hearst UK, we offer a range of benefits and perks that can help you learn, work and live well, including:

  • 25 days' holiday (with the option to buy up to 5 additional holiday days)
  • Hybrid working – Three days per week in the office
  • Discounted gym membership
  • Healthcare cash plan
  • Spend a charity day with your favourite good cause
  • Life assurance and pension scheme
  • Regular socials and more

We're committed to using our influential brands to reflect the world we want to live in – one that respects, protects, represents and uplifts the voices and opinions of all people. As a business, we recognise the significant benefits of creativity, collaboration and innovation that comes with diverse teams. Not only is diversifying the voices in our organization the right thing to do, but it also helps us to make powerful and exciting content that can be enjoyed by many more people. This is why we're working to build a sense of true belonging within our business and foster a culture in which everyone feels heard.

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