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Ultrasound Administrative Coordinator

3 months ago

Kent, United Kingdom White Cliffs Medical Centre Full time

Position Overview

The Ultrasound Administrative Coordinator plays a crucial role in managing the administrative functions of the non-obstetric ultrasound service, ensuring compliance with established protocols and contractual obligations. This position also provides essential support to the entire practice team, balancing responsibilities between ultrasound operations and administrative tasks.

Key Responsibilities

Ultrasound Duties:

  • Monitor and document incoming referrals to the ultrasound service through various communication channels.
  • Prepare and distribute daily triage documentation for the sonographer's review.
  • Schedule appointments via written correspondence and phone calls, providing necessary preparation instructions.
  • Process and disseminate result reports following ultrasound sessions as required.
  • Maintain accurate billing records by entering data from all clinics into designated spreadsheets.
  • Manage a dedicated service line, addressing all inquiries and concerns.
  • Collaborate regularly with sonographers to ensure service standards are upheld, including the management of image downloads and completion of audits.
  • Coordinate with various sites to secure monthly room bookings.
  • Develop and manage monthly staff schedules.
  • Conduct end-of-month invoicing and reporting to relevant authorities.
  • Review and authorize invoices related to sonographer services and room rentals.
  • Oversee inventory management of service supplies.
  • Perform additional duties as assigned by management or partners.

Administrative Duties:

The role also encompasses a variety of administrative responsibilities, providing comprehensive support to the multidisciplinary team.

About White Cliffs Medical Centre

White Cliffs Medical Centre is a well-established healthcare provider, dedicated to delivering high-quality services to our patient community. Our team consists of experienced professionals committed to excellence in patient care.

Qualifications and Experience

Essential Qualifications:

  • Minimum of GCSE level education or equivalent.

Desirable Qualifications:

  • GCSEs in Mathematics and English (C grade or above).
  • AMSPAR Receptionists Qualification.
  • NVQ Level 2 in Health and Social Care.

Required Experience:

Essential:

  • Proven experience in customer service roles.

Desirable:

  • Background in administrative or receptionist functions.
  • Experience within a healthcare environment.