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Administrative Officer
2 months ago
Job Title: Administrative Officer/Receptionist
Location: Office based role (Remote)
Job Type: Full-time
About the Role:
We are seeking a highly organized and enthusiastic Administrative Officer/Receptionist to support the day-to-day running of our contracting business. The successful candidate will be a proactive, decisive, and able to manage their own time. You will have high-standards of work and an eye for detail.
Key Responsibilities:
- General administrative duties including record keeping, answering the phone, and dealing with general enquiries, data input, and appointment making.
- Assisting with the on-boarding and compliance process, including sending and receiving client/candidate paperwork and documents, preparing contracts, and ensuring deadlines are met.
- Processing amendments to contracts.
- Booking and recording candidate holidays and absences.
- Processing timesheets to ensure payments are made on time.
- Note taking for meetings.
- Ensuring all candidate and client records are up to date.
- Reporting, monitoring, and evaluation of documents.
- Speaking to candidates and clients over the phone.
- Support with Employee Relation duties.
- Wellbeing support.
Reception Tasks:
- Front of House: Management and organization of the reception. Greeting staff, clients, and delegates into the office, ensuring they follow the sign-in process and are aware of health and safety protocols.
- Supplies: Maintain and order office supplies, ensuring adequate stock levels.
- Facility maintenance: Support the facilities manager with any office maintenance requirements, such as fire alarm testing and PAT testing.
- Visitor Management: Point of contact for all visitors to the office, ensuring a professional and welcoming environment is maintained. Creating and distributing building ID passes for internal colleagues and creating name cards for external visitors.
- Training & Meeting Room Bookings: Management and scheduling of room bookings for internal staff.
Requirements:
- Strong organization skills.
- Ability to multitask and adaptable to change.
- Excellent customer service.
- Confident with IT.
- Strong interpersonal skills.
- Excellent communication skills, both written and verbal.
- Attention to detail.
About Us:
We are an inclusive employer and are committed to providing a positive and efficient work environment. If you require any reasonable adjustments in order to complete any aspect of the recruitment process, please contact the Internal Talent Acquisition (ITA) team.
