Estates Coordinator
2 months ago
We are seeking an experienced and motivated administrator to join our Helpdesk Team as an Estates Coordinator. The successful candidate will provide administrative and secretarial support to the Estates function, ensuring that all Estates-related documentation and correspondence are dealt with effectively according to agreed procedures.
Key Responsibilities- Process maintenance requests within the department, prioritizing defects and liaising with relevant contractors to ensure work is carried out in a prompt and effective manner.
- Operate the Estates Helpdesk System, accurately recording requests, contractor instructions, urgency, completion, and invoice details, ensuring records are kept current and notifying clients of action taken.
- Assist with the Trust's waste disposal activities, receiving and collating Waste Management Consignment notes.
- Provide a Helpdesk service for waste management queries for all Trust sites, resolving many where possible and forwarding others as appropriate.
- Assist with the management of the Trust's cleaning and waste contracts, raising any concerns as appropriate and carrying out monthly audits when required.
- Deal with telephone enquiries in a courteous and professional manner from a wide range of NHS personnel, legal teams, solicitors, sub-contractors, suppliers, and so on, ensuring that each query is dealt with efficiently and forwarded onto the appropriate person.
- Arrange meetings, book rooms, take minutes and notes, type up and distribute to relevant personnel or department.
- Ensure that effective filing and record systems are in place and are maintained, and for the archiving and retrieval of documentation as and when required.
- Deal with emails and general correspondence, some of which may be of a confidential and/or sensitive nature.
- Deal with incoming and outgoing post for the department, scanning and copying of any documentation and distributing to the right person.
- Assist the Estates Compliance Officers with Estates contracts.
- Assist with the implementation of the Control of Contractors Policy.
- Participate in staff work plans, staff appraisals, one-to-one meetings, and annual reviews.
- Approve purchase orders and invoices within delegated financial limits and Standing Financial Instructions.
- To assist designated contract managers with utility providers and invoices.
- Monitor InPhase incidents, liaise with Estates and other staff, take action as appropriate or refer as appropriate, and enter responses/updates.
- To support a programme of departmental continuous improvement.
- To fully support the Estates function as required by the Head of Estates.
- Minimum of 4 GCSEs grade C or above, including Maths and English.
- Previous experience of working in an administrative role.
- Computer literate with a good understanding of Word and Excel.
- Excellent written and verbal communication skills.
-
Estates Coordinator
1 month ago
Exeter, Devon, United Kingdom South Western Ambulance Service NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and motivated Estates Coordinator to join our Helpdesk Team at South Western Ambulance Service NHS Foundation Trust. As an Estates Coordinator, you will provide administrative and secretarial support to the Estates function, ensuring that all Estates-related documentation and correspondence are dealt with...
-
Estates Coordinator
1 month ago
Exeter, Devon, United Kingdom South Western Ambulance Service NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and motivated Estates Coordinator to join our Helpdesk Team at South Western Ambulance Service NHS Foundation Trust. As an Estates Coordinator, you will provide administrative and secretarial support to the Estates function, ensuring that all Estates-related documentation and correspondence are dealt with...
-
Estates Coordinator
1 month ago
Exeter, Devon, United Kingdom South Western Ambulance Service NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and motivated Estates Coordinator to join our Helpdesk Team at South Western Ambulance Service NHS Foundation Trust. As an Estates Coordinator, you will provide administrative and secretarial support to the Estates function, ensuring that all Estates-related documentation and correspondence are dealt with...
-
Estates Coordinator
1 month ago
Exeter, Devon, United Kingdom South Western Ambulance Service NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and motivated Estates Coordinator to join our Helpdesk Team at South Western Ambulance Service NHS Foundation Trust. As an Estates Coordinator, you will provide administrative and secretarial support to the Estates function, ensuring that all Estates-related documentation and correspondence are dealt with...
-
Estates Coordinator
3 weeks ago
Exeter, Devon, United Kingdom South Western Ambulance Service NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and motivated Estates Coordinator to join our Helpdesk Team at South Western Ambulance Service NHS Foundation Trust. As an Estates Coordinator, you will provide administrative and secretarial support to the Estates function, ensuring that all Estates-related documentation and correspondence are dealt with...
-
Estates Coordinator
3 weeks ago
Exeter, Devon, United Kingdom South Western Ambulance Service NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and motivated Estates Coordinator to join our Helpdesk Team at South Western Ambulance Service NHS Foundation Trust. As an Estates Coordinator, you will provide administrative and secretarial support to the Estates function, ensuring that all Estates-related documentation and correspondence are dealt with...
-
Estates Coordinator
4 weeks ago
Exeter, Devon, United Kingdom South Western Ambulance Service NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and enthusiastic administrator to join our Helpdesk Team as an Estates Coordinator. The successful candidate will provide administrative and secretarial support to the Estates function, ensuring that all Estates-related documentation and correspondence are dealt with effectively according to agreed procedures.Main...
-
Estates Coordinator
4 weeks ago
Exeter, Devon, United Kingdom South Western Ambulance Service NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and enthusiastic administrator to join our Helpdesk Team as an Estates Coordinator. The successful candidate will provide administrative and secretarial support to the Estates function, ensuring that all Estates-related documentation and correspondence are dealt with effectively according to agreed procedures.Main...
-
Estates Coordinator
2 weeks ago
Exeter, Devon, United Kingdom South Western Ambulance Service NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and motivated administrator to join our Helpdesk Team at South Western Ambulance Service NHS Foundation Trust. As an Estates Coordinator, you will provide administrative and secretarial support to the Estates function, ensuring that all Estates-related documentation and correspondence are dealt with...
-
Estates Coordinator
2 months ago
Exeter, Devon, United Kingdom South Western Ambulance Service NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and motivated administrator to join our Helpdesk Team at South Western Ambulance Service NHS Foundation Trust. As an Estates Coordinator, you will provide administrative and secretarial support to the Estates function, ensuring that all Estates-related documentation and correspondence are dealt with effectively...
-
Estates Coordinator
2 months ago
Exeter, Devon, United Kingdom South Western Ambulance Service NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and motivated administrator to join our Helpdesk Team at South Western Ambulance Service NHS Foundation Trust. As an Estates Coordinator, you will provide administrative and secretarial support to the Estates function, ensuring that all Estates-related documentation and correspondence are dealt with effectively...
-
Estates Coordinator
4 weeks ago
Exeter, Devon, United Kingdom South Western Ambulance Service NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and motivated administrator to join our Helpdesk Team as an Estates Coordinator. This is an exciting opportunity to work with a dynamic team and contribute to the delivery of high-quality services to our patients and staff.Key ResponsibilitiesProvide administrative and secretarial support to the Estates function,...
-
Estates Coordinator
4 weeks ago
Exeter, Devon, United Kingdom South Western Ambulance Service NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and motivated administrator to join our Helpdesk Team as an Estates Coordinator. This is an exciting opportunity to work with a dynamic team and contribute to the delivery of high-quality services to our patients and staff.Key ResponsibilitiesProvide administrative and secretarial support to the Estates function,...
-
Estates Coordinator Assistant
2 weeks ago
Exeter, Devon, United Kingdom South Western Ambulance Service NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and motivated Estates Coordinator to join our Helpdesk Team at South Western Ambulance Service NHS Foundation Trust. The successful candidate will provide administrative and secretarial support to the Estates function, ensuring that all Estates-related documentation and correspondence are dealt with effectively...
-
Estate Development Manager
2 weeks ago
Exeter, Devon, United Kingdom Finegreen Full timeAs a key member of the Finegreen team, you will play a crucial role in supporting the interim appointment of a senior healthcare estates officer. This position is ideal for individuals with NHS experience, who can work effectively within the capital projects team within the Trust.The post holder will be responsible to the Deputy Director of Estates and...
-
Estates Coordinator
1 week ago
Exeter, Devon, United Kingdom South Western Ambulance Service NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and motivated administrator to join our Helpdesk Team at South Western Ambulance Service NHS Trust. The successful candidate will provide administrative and secretarial support to the Estates function, ensuring that all Estates-related documentation and correspondence are dealt with effectively according to agreed...
-
Infrastructure Coordinator
2 months ago
Exeter, Devon, United Kingdom University of Exeter Full timeJob SummaryWe are seeking a highly motivated and organized individual to join our team as an Infrastructure Coordinator - Estate Services. This role will involve working closely with colleagues across the University to deliver infrastructure-related activities and projects that support the Faculty of Environment, Science and Economy.Key...
-
Estate Services Liaison
2 weeks ago
Exeter, Devon, United Kingdom LiveWest Careers Full timeAbout the RoleLiveWest Careers is seeking a dedicated and efficient Coordinator to join our Estate Services team. As a key member of the team, you will be responsible for providing excellent customer service and ensuring seamless service delivery in our communities.Key Responsibilities:Provide Estate Services advice and support to customers and colleagues...
-
Senior Healthcare Estates Officer
2 weeks ago
Exeter, Devon, United Kingdom Finegreen Full timeJob Title: Senior Healthcare Estates OfficerFinegreen is seeking a highly skilled Senior Healthcare Estates Officer to join their team. The successful candidate will be responsible for delivering an annual programme of capital projects to improve the backlog and health and safety of the Trust estate.Key Responsibilities:Prepare and review the 5-year...
-
Residential Lodge Manager
4 weeks ago
Exeter, Devon, United Kingdom Churchill Estates Management Ltd Full timeAbout the RoleChurchill Estates Management Ltd is seeking an experienced and customer-focused Residential Lodge Manager to join our team. As a key member of our management team, you will be responsible for providing exceptional customer service to our residents, ensuring their needs are met, and exceeding their expectations.The successful candidate will have...
