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Paediatric Administrative Coordinator
2 months ago
Position Overview
Administrative Coordinator, Paediatrics. Part-time Role (Thursdays & Fridays)
An exciting opportunity has emerged for a dynamic and adaptable individual to become part of our Paediatric Management team as an Administrative Coordinator. This role involves providing essential office and customer service support to the management team.
This position is ideal for those seeking to enhance their experience in a Paediatric environment and advance their career. You will deliver a professional and thorough service to the Business Unit team, ensuring effective communication and organizational systems are maintained at all times.
Key Qualifications
The ideal candidate will possess exceptional interpersonal skills, both written and verbal. Strong organizational abilities and punctuality are essential. Proficiency in keyboarding, word processing, and data entry, particularly with Microsoft Office applications and Outlook, is required. A solid educational background equivalent to GCSE level, including English and Maths at Grade C or above, is necessary.
The successful applicant must be computer literate with practical experience in IT applications, including Word, Excel, PowerPoint, email, and internet usage.
Main Responsibilities
Responsibilities will include, but are not limited to:
- Photocopying and laminating documents
- Ordering office supplies
- Scheduling and organizing meetings
- Taking minutes and notes during meetings
- Managing diaries
- Producing departmental newsletters
- Completing charitable fund requests
- Collecting and accurately inputting data for local and national reporting
- Handling non-clinical telephone inquiries
You will be entrusted with managing highly confidential and sensitive information regularly, requiring discretion at all times.
Additionally, you will assist the Business Unit PA in coordinating both regular and ad-hoc meetings, including producing agendas, minutes, and action plans.
About Us
As a reputable organization at the core of our communities, we understand the vital role we play in supporting the public, patients, our workforce, and local partners in achieving optimal health outcomes for the populations we serve.
Our core values of Compassion, Openness, and Excellence guide our operations and are becoming integral to our organizational culture.
Employee Benefits
In return, we offer:
- Opportunities for professional and leadership development
- Ongoing support from recruitment through to your integration into our team
- Employee benefits, including an assistance program, discounted gym memberships, and onsite fitness classes
Key Facts
- We manage an average of 4810 outpatient appointments daily.
- Our Trauma & Orthopaedic outpatient department ranks as the 4th busiest in England.
- We see an average of 1115 patients in our A&E departments each day.
- Our hospitals admit an average of 195 emergency patients daily.
- Last year, we conducted nearly 33,700 planned surgical operations across our operating theatres.
- We are among only 7 Trusts nationally with over 50 operating theatres.
- We perform more than 140 elective procedures each working day.
- Our Trust is research-active, offering a diverse range of clinical trials and research opportunities for all staff.
For further details, please refer to the attached Job Description and Person Specification.
