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Account Executive Touring Specialist
2 months ago
We are a leading integrated advertising agency specializing in live entertainment. Our unique blend of creativity, insights, and commercial expertise delivers best-in-class campaigns that place our clients at the centre of attention and keep them there.
Our clients include renowned productions such as Mamma Mia, The Book of Mormon, Rocky Horror Show, Cats, Moulin Rouge The Musical, and Wicked.
About the RoleAs an Account Executive Touring Specialist, you will play a vital role in the running of touring accounts and serve as a primary point of contact with venues. You will focus on the day-to-day delivery of client work to venues, supporting the Account Manager, Account Director, and Head of Touring in ensuring the agency meets client and venue requirements.
Working closely with the Account Managers and Account Directors, you will take responsibility for understanding campaign deadlines, creative briefings, trafficking, and supply. This is an administrative and creative role that requires excellent organizational and communication skills.
You may be required to travel occasionally, but sufficient notice will always be given. You will be expected to initiate projects and have sole responsibility for several tasks.
As the Account Executive Touring Specialist, you will report directly to the Account Director.
Key Responsibilities- Support the Account Manager/Director with efficient planning, coordination, and communication of account activity both internally and to key client stakeholders.
- Take responsibility for account administration, ensuring information, systems, and filing are up to date across accounts.
- Manage deadlines across the account team, keeping track of briefing work to ensure deadlines are met.
- Be responsible for creative and website briefings, trafficking, and supply, including proofreading.
- Manage the production cycle, including briefing, feedback, quote sign-off by client, trafficking, and supply.
- Develop a strong understanding of each brand's values and creative guidelines.
- Ensure all documents and client deliverables are consistent in quality and thoroughly proofread.
- Liaise with venues and coordinate the supply of their requirements, as well as discuss activity on a regular basis.
- Create reports on the status of accounts on a regular basis.
- Manage internal documents like work-in-progress documents to aid the efficient running of every account.
- Manage the organization of meetings, including agendas, preparation of reports and documents, setting up of calls, catering, technology, transport, and personnel required.
- Communicate meeting agendas and circulate relevant materials.
- Note take in meetings.
- Develop strong working relationships with key client stakeholders and venues to understand expectations and ensure these are met.
- Attend and participate in team meetings and training to develop own knowledge and skills.
- Ensure the team is kept up to date with updates and project progress.
- Manage the opening and closing of jobs alongside Account Managers.
- Support the Account Managers with ad hoc tasks to meet client's day-to-day needs.
- Passion for the arts and live entertainment industry.
- Creativity and efficient communication to clients of the activity delivered by the agency.
- Strong organizational skills able to identify, communicate, and manage deadlines effectively.
- Proactive in nature, identifying areas within the account team where your skills can add value.
- Meticulous attention to detail, ensuring agency output is proofread and checked.
- Excellent organizational skills and problem-solving abilities.
- Microsoft Office suite, including Word, Excel, and PowerPoint.
- Excellent communication and interpersonal skills to effectively relay information internally and externally and build trusting relationships.
- Able to produce high-quality work within tight deadlines.
- 25 days holiday rising to 30 days holiday.
- Flexible/Hybrid working.
- Company pension scheme.
- Private health insurance after 3 years.
- Medicash.
- CBT Support.
- Enhanced Maternity and Paternity package.
- Life Assurance.
- Season ticket Loan.
- Cycle2Work Scheme.
- Complimentary theatre/entertainment tickets.
